Sr. Administrative Assistant (H)

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Department of Biochemistry and Molecular Biology has an exciting opportunity for a Senior Administrative Assistant position. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the office's efficient operation.  

CORE JOB FUNCTIONS        

1.    Supports department and/or department leadership with daily clerical tasks.

2. Collects, reviews, and analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.

3. Respond to or route non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

4.    Plans meetings and takes detailed minutes, as needed.

5.    Answers phone calls, provides information to callers, or connects callers to appropriate staff.

6. Schedule appointments and update calendars.

7. Make travel arrangements and reservations for department leadership and staff, as needed.

8.    Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

9.    Greets and provides general support to visitors.

10. Develop and maintain a department filing system.

11.    Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                                                  

• High school diploma or equivalent required, associate’s degree preferred

• Minimum 3 years of relevant experience

​Department Specific Functions

1.    Management of day-to-day activities including calendars, scheduling/coordinating meetings, screening phone calls 
2.    Assists in processing expense reimbursements, ISD’s, Check Requisitions and other financial paperwork for faculty and the Bionium Institute
3.    Assists in processing visa applications, as needed, for faculty, staff and visiting scholars.
4.    Development of presentations, responding to requests for information and other inquiries
5.    Assist with visa preparation and other HR transactions for the Departmental Chair’s Research Group
6.    Incumbent must possess high-level communication skills, both written and oral
7.    Proficiency in English, both verbal and written. 
8.    Preparation of Quarterly Bionium Institute Newsletter
9.    Website maintenance and social media for the Bionium Nanotechnology Institute
10.    Coordination of the Bionium Seminar Series
11.    Will be responsible for payment of invoices as they related to the BioNIUM Institute

#LI-GD1
 

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result