Administrative Assistant - Corporate

The Administrative Assistant will provide administrative and office support to the Corporate department. Duties include general clerical, receptionist and assist in project-based work. The schedule for this position is Monday to Friday, 8:30am to 5:00pm or 9:00am to 5:30pm.

Essential Functions:

▪ Perform administrative and office support to the Corporate department.
▪ Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
▪ Establish, maintain, and update files, records, certificates, and/or other documents.
▪ Screen telephone calls, take messages and/or redirect inquires to the appropriate office.
▪ Arrange meetings and conferences; create, transcribe, and distribute meeting agendas.
▪ Make travel arrangements, such as plane reservations, hotel accommodations and auto rentals.
▪ Take inventory and order office supplies as needed. Keep adequate stock.
▪ Maintain multiple calendars. Schedule and cancel meetings and appointments, as requested, using proper judgment as to time and location. Reserve conference rooms as requested.
▪ Meet and greet clients and visitors.
▪ Prepare a wide variety of confidential correspondence and reports; drafts memos/letters and e-mails.
▪ Prepare monthly expense reports.
▪ Support staff in assigned project-based work.
▪ Report PC, Printer, Fax errors to the Information Technology department.


Additional Responsibilities:

▪ Performs other similar or related duties as required or assigned.

Job Qualifications: General Knowledge, Skills, and Abilities (KSA’s) required

▪ Experience in Microsoft Office Suite a must.
▪ Must possess a professional, polished image through in-person and phone interaction.
▪ Excellent communication skills, both written and verbal.
▪ Well developed and multi-tasking, organizational skills, and detailed oriented.
▪ Ability to work in fast-paced environment and work well under stress.
▪ Ability to handle sensitive information and keep strictly confidential.
▪ Candidate must be dependable and reliable.

Physical Demands: Physical, Mental and workplace Environment Conditions

• The employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 5 lbs. and occasionally lift and/or move up to 20 lbs.
• Specific vision abilities required by this job include: close vision, distance vision, color vision & focus.

Working Conditions: Workplace Environment Conditions

▪ Normal Office Environment
▪ The noise level in this office is usually mild to moderate

Education and Experience:

▪ High school diploma
▪ 2 years experience in an office environment