Graduate Program Coordinator, Electrical & Computer Engineering

What We Are Looking For

Baylor University is seeking a Graduate Program Coordinator within the Electrical and Computer Engineering Department at the School of Engineering and Computer Science. 

A Bachelor’s Degree and at least one year of relevant work experience is required. A Master’s Degree and three years of relevant work experience is preferred. A combination of education and experience will be considered in lieu of one another.

Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Serve as point of contact for grad students, faculty, and visitors; greet guests daily; liaise between professors, students, and visitors
• Maintain graduate student records for current and former students
• Initiate and process class add/drop forms and petitions
• Assist students with course scheduling and enrollment
• Process graduate forms for terminations, stipend changes, and other student status updates
• Administer and proctor written and oral preliminary exams; file results and manage retakes
• Track students’ progress through degree audits to determine doctoral candidacy eligibility
• Complete and maintain SACS reports for each student
• Compile and manage student/faculty evaluations for SACS reporting
• Respond to general correspondence from prospective students
• Approve and review graduate student travel authorizations
• Manage class schedule updates through the ClassAct program
• Monitor degree audits to ensure students are on track for graduation
• Issue enrollment permits and waivers
• Assist new students with HR paperwork and stipend setup through the Ignite system
• Schedule meetings, presentations, and exams using the Astra room scheduling system
• Coordinate new student orientation sessions, including guest speakers and presentations
• Assist graduating students with Thesis/Dissertation presentation setup and report results to the grad school
• Review and correct the weekly Labor Distribution report for stipends and funding.
• Maintain and annually report student publication records
• Manage the departmental stipend budget
• Track students on summer internships; terminate and reinstate stipends as necessary.
• Use the Slate system to monitor incoming graduate enrollment
• Compose eBEARS announcements for thesis/dissertation presentations and guest speakers
• Ensure students are aware of travel policies
• Support course transfer processes between institutions
• Perform all other duties as assigned to support the mission of Baylor University 
• Comply with University policies
• Maintain regular and punctual attendance

What You Can Expect 

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages. 

Explore & Engage 

Learn more about Baylor and our strategic vision, Baylor In Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco! 

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.