Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Practice Assistant (LPA) provides a wide variety of administrative tasks for attorneys and other timekeepers in the Consumer Financial Services Practice Group while delivering a high level of customer service and producing excellent work products.  The LPA will anticipate, plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities: 

• Perform specialized administrative work for the practice group with strong technical proficiency and understanding of firm procedures.

• Understand department objectives and activities to anticipate and address team needs.

• Code and enter timekeepers’ time and costs in the firm's billing system.

• Coordinate and prepare high-volume client billing, handle complex billing tasks, and maintain knowledge of client billing requirements.

• Support new clients and business development by managing new matters and conflict checks.

• Serve as a knowledge resource for the Consumer Financial Services practice group requirements and firm policies, sharing knowledge to improve processes.

• Process expense reimbursement requests and invoices promptly.

• Liaise with administrative departments to support attorney workflow.

• Prepare routine correspondence, route mail, conduct research, and maintain files.

• Handle complex edits in legal documents.

• Manage calendars, prioritize meetings, resolve conflicts, and organize schedule changes.

• Arrange domestic and international travel and submit expense reports.

• Collaborate with internal and external resources to complete projects.

• Manage information electronically using the firm’s database and records management systems.

• Foster an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.

• Maintain attorney bar membership and CLE records.

• Prepare and file legal documents in Federal and State courts, including electronic filings.

• Prepare legal documents, correspondence, and binders.

• Maintain confidentiality for client and attorney information.

Knowledge, Skills, and Abilities:

• Strong interpersonal, written, and verbal communication skills for interacting with diverse groups within the firm, clients, and vendors.

• Ability to work independently and with a team to ensure efficient workflow.

• Ability to respond timely to client and attorney inquiries and follow-up as needed.

• Manage multiple projects in a deadline-driven environment.

• Ability to work independently with minimal guidance and exercising good judgment.

• Adapt to changing assignments and priorities by taking initiative, set priorities, and complete assignments.

• Understand department objectives to anticipate and address team needs.

• Ability to share knowledge of practice group requirements and firm policies to improve processes.

• Demonstrate a proactive attitude and willingness to learn.

• Provide quality client service professionally.

• Excellent grammar, punctuation, and proofreading skills.

• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).

• Solve complex problems using multiple sources of information.

• Strong litigation knowledge of Federal and State court rules.

• Ability to handle complex and heavy billing.

Education and/or Experience: 

• A Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.

• Minimum eight (8) years of related preferably within a law firm or similar professional services environment.

• Experience working in Litigation required.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for