Jobs and Careers

PS Executive Assistant

Salt Lake City, United Statesfull_timeVerifiedPosted 24 Apr 2026

💰 $54,000/yr($39,300/yr – $54,000/yr)

About the role

Details

Open Date 04/24/2026 Requisition Number PRN44849B Job Title PS Executive Assistant Working Title PS Executive Assistant Career Progression Track E Track Level FLSA Code Administrative Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday – Friday
8:00 am – 5:00 pm

VP Area President Department 01167 - HCI Clinical Trials Operations Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 39300 to 54000 Close Date 06/27/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The Executive Assistant plays a central role in supporting the employee staffing processes, managing essential operational systems, and ensuring smooth day‑to‑day functioning across the Clinical Trials Office (CTO) and affiliated programs and teams. This position is highly collaborative and service‑oriented, partnering closely with CTO leadership, teams, and new and existing employees to maintain an efficient, welcoming, and well‑organized work environment.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include a description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.

Responsibilities

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized in accordance with CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

Coordinate all staff onboarding and exit activities, ensuring seamless experience for employees and managers.
Provides administrative assistance, calendaring, daily schedule management, projection and planning as well as oversight of key leadership meetings by way of setting up, agendas, and minutes for Clinical Trial leadership.
Maintains Clinical Trials staff lists, organization charts, seating charts, and spreadsheets.
Assistance with staff meetings and overall administration operations required to run the department.
Research, analyzes, and prepares administrative and statistical reports and documents as needed.
Assist with office supplies and equipment orders and keeping inventory stocked.
May supervise the activities of support staff including planning and organizing the department workflow.
Clinical Trials leadership and department special project support as needed.

Problem Solving

Individuals in this position exercise independent judgment when resolving a wide range of issues involving both the department and the public. They must consistently demonstrate professional discretion when advising others. People serving in this role may also be required to represent the department and interact with individuals at the highest levels in public settings.

Comments
Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking, problem solving.

Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead.

Seldom: Heavy lifting (no more than 10 lbs)

Minimum Qualifications

Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalen