Executive Assistant

Description

Company Intro: 

At Motor Services Hugo Stamp and Pacific Power Group, our mission is to sustain the momentum and energy that drives the world forward. Within the marine engine and backup power generation sectors, we offer comprehensive maintenance, repair, and overhaul services. Our highly skilled team comprises field service technicians, engineers, and workshop professionals who are in constant demand to ensure operational stability across vital industries such as military and defense, first responders, and global supply chain providers—covering everything from raw materials to consumer goods and food products. Join us now and become part of a team dedicated to making a meaningful impact on the world. 

Job Summary:

The Executive Assistant/Receptionist is responsible for answering the phone, greeting, assisting, and providing direction and information to clients, visitors and other guests of the organization.

In addition, the Executive Assistant/Receptionist will provide comprehensive support and manage the operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Job Details: 

• Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Must be able to work outside of regular hours 
• Work Location: Pacific Power Group,  7215 S. 228th St, Kent, WA
• Salary Range: $72,000 - $80,000 annually, based on skills and experience.  
• Eligible for a Short Term Incentive (STI) Bonus plan: 10% of base salary

Benefits include: Medical, Dental, Vision, 15 days PTO, 10 Paid Holidays, Life Insurance, AD&D, Short/Long Term Disability, 401K with Company Match, Pet insurance, Optional Supplemental Insurances, Legal Assistance for Identity Theft, Health Advocate, Tuition Assistance, Maternity and Paternity Leave, Adoption Aid.  

Essential Duties & Responsibilities:

• Direct request and concerns to proper personnel
• Distribute mail to appropriate departments
• Handle ordering request and office supplies
• Scanning documents to increase productivity and efficiency
• Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including assisting with special projects; analysis of certain documents; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Provide sophisticated calendar management for leaders. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Coordinate meetings, arrange appointments, manage schedules, make travel arrangements, prepare and file important documents, and perform other essential tasks as necessary.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. for assigned meeting facilities.
• Coordinate meetings and retreats and assist with staff meetings and events as needed. Facilitate, manage and lead executive standard work on accountability and following up on weekly executive meetings; staff meetings; and other ad-hoc meetings. 
• Back-up phones

Requirements

Required Knowledge, Skills and Abilities:

• Self-manage and establish their own goals and workflows. The ability to take initiative, give instructions, and be accountable for results.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Expert proficiency with Microsoft Office Suite and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, front-line leaders, suppliers (partners).
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Thrive in an intense, do-it-yourself, start-up environment.
• Ability to work well within a cross-functional team environment and diverse employee base.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential informati