Project Manager, Design Division

The project manager (PM) provides administrative support for the day-to-day operations of the division and the academic programs. Under the supervision of the Assistant Director, the PM assists with coordinating program events, projects and curricular operations. The project manager works closely with the academic affairs functional area teams and other key departments at the college to successfully execute divisional initiatives. All team members provide targeted administrative support and take on special projects as arranged with the AD and Divisional Dean. Project assignments may shift depending on the needs of the division and the College. Additional responsibilities and duties are enumerated in the “Main Responsibilities” section.
Design division: https://www.cca.edu/design/

MAIN RESPONSIBILITIES:

General Program Administration - 40%

• Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees. 

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Maintain Divisional email lists, google groups (faculty, students, alumni, etc.) for respective programs.

• Assist with web and portal reviews and updates as needed.

• Serve as a point of contact for students, faculty, and external guests.

• Liaise with other college offices and support-services as necessary.

• Maintain program files and archives. Assist with program portfolios in collaboration with the program chair. 

• Other duties/special projects as assigned by divisional assistant director, and/or dean.

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

Budget Management - 20%

• Monitor program and project budgets as assigned. 

• Gather and prepare information for the annual budget proposal process, in concert with the assistant director and chair(s).

Event Planning & Support - 15%

• Assist in coordinating planning and implementation for events, symposia, curricular reviews, etc. Support will include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.

• Reserve rooms for events, collect assets for design lecture series and newsletters, and post event listings.

• Manage divisional social media posting for events and projects.

• Manage catering contracting and ordering, as well as creating requisitions for the appropriate payments

Supervision - 25% 

• Recruit, hire, train, and supervise work-study students.

• Create and manage orientation materials for work study students

• Create and manage 1:1 meeting schedules for work study students 

MINIMUM QUALIFICATIONS:

• 1+ year of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Bachelors degree

• Should embrace working in a diverse community of staff, faculty and students.

• Excellent written and verbal/interpersonal skills.

• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.

• Experience with social media management and event coordination.

• Able to follow directions with minimal oversight and work independently as needed.

• Ability to exercise sound judgment and resolve diverse problems.

• High level of attention to detail. 

• Ability to handle sensitive, confidential matters with discretion. 

• Familiarity with and ability to apply technological innovations.

• Competence in Google Workspaces, spreadsheets, and data entry required

Preferred qualifications:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given