Procurement Operations Specialist

We are seeking a detail-oriented and proactive Procurement Coordinator to support procurement operations and ensure compliance across purchase requests, purchase orders, and supplier engagement processes. This role plays a critical part in maintaining the accuracy, efficiency, and integrity of our procurement systems while serving as a key liaison between internal stakeholders, finance teams, and suppliers.

The ideal candidate is highly organized, thrives in a fast-paced environment, and brings strong experience with procurement platforms such as Coupa and Oracle. This is a hands-on role that offers the opportunity to contribute directly to the scalability and effectiveness of procurement operations within a dynamic, cross-functional environment.

Job Responsibilities:

Responsible for budget tracking and reporting for Platform Engineering External Spend and Cost to Serve spend at project and budget line item level. The selected individual will be fully cross-trained in all activities performed by the team, become a subject matter expert of the end-to-end procure-to-pay process for client, and be capable of appropriately directing, prioritizing the execution of work, resolving escalations, as well as hands-on performing the job responsibilities listed below as related to budgeting, forecasting and associated purchasing/procurement activities end-to-end.

Contracts

• Maintaining a contract database with all associated metadata
• Tracking contract renewals and proactively engaging with the business to validate whether renewal will take place & reconciling with the forecasting team and the Sourcing team
• Liaising between the business, Sourcing, and legal teams to facilitate the contract renewal process
• Processing intake for new contracts into the system workflow and facilitating the contract as it flows through Legal review and Sourcing negotiation.
• Helping optimize and document the contracts management program from all angles
• Creating and maintaining wiki reference guides on the contracts process for the wider organization
• Serving as the SME and the go to person for the contracts process logistics with all partner teams - Sourcing, Legal, business stakeholders, procurement and forecasting teams.

Budget/Forecast/Actuals Management  

Manage updates to two several hundred million dollar Platform Engineering budgets at project level, by:

• Staying aligned with budget owners to re-forecast future periods and review actual spend trends after parsing General Ledger on a monthly basis (and mapping transactions, amortization and accrual entries to budget line items through semi-automated and manual mapping methods).
• Aligning with strategic finance and providing variance reasons as well as bottoms up forecast submission for subsequent months (Cash & P&L views)
   

Budget Management: Annual planning 

Enable and support the business in annual planning of two several hundred million dollar budgets:

• Provide detailed baseline current year spend data for the business to use as reference when compiling future year commitments;
• Lead the planning reviews across time zones to ensure accurate inputs from the business
• Facilitate reviews with department owners - if over target, help ensure that adequate information is provided toward a prioritization decision
• Clean up and compile bottoms up plan for strategic finance budget baseline submission when all inputs are complete
   

Quality Control /Purchase Request Approvals

Validate accounting coding, correct project selection & available budget against forecast during Coupa approval cycle for each purchase. PR/PO creation, coding, maintenance, policy attributes and compliance:

• Review Purchase requests (PR) and Purchase Orders (PO) for policy, coding and compliance;
• Create Purchase Requests (PRs) as requested by stakeholders, and in accordance with standards of procedure.