Legal Support Specialist

Join our Team as a Legal Support Specialist located in our New York City office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our New York City Office, on an in-office basis.   Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist will provide high-level legal support to a team of attorneys. They will also provide a wide range of complex technical, document processing, and administrative services in the assigned practice group/department(s). 

The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading, and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents.

• Maintains legal files (both paper & electronic), organizes and files documents in designated order.

• Updates case information, scans and organizes legal files.

• Manages document deliveries and tracks final executed documentation.

• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons.

• Collaborates and works with Paralegals and other legal support team members where applicable.

• Attends team strategy meetings.

• Understands firm available resources and leverage most effective resource for desired results.

• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses.

• High attention to detail, outstanding organizational skills and the ability to manage time effectively.

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.

• Ability to collaborate well in a team.

• Recognizes confidential, sensitive, and proprietary information and maintain such information as confidential.

• Position also requires the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred.

• 3 years of experience within a law firm or other professional organization.

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings).

• Experience with e-filing.

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.

• Exceptional computer skills and ability to learn new software applications quickly.

• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.