Executive Assistant

The Executive Assistant / Office Administrator will be responsible for providing administrative support to the office of the CEO. This position will be responsible for performing a number of administrative duties, including but not limited to proactively managing work, schedules, meetings, travel, etc.  The Executive Assistant will possess excellent written and verbal communication skills, exercise mature and professional judgment, and have outstanding time management skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Handles all administrative and clerical duties to ensure the smooth operation of assigned department(s).
• Maintains strict level of confidentiality while managing a high volume of confidential information.
• Coordinates schedules, meetings, agendas, travel, expense reporting, etc.
• Provide extensive travel coordination, including complicated itineraries, multiple itineraries at the same time.
• Organizes and maintains file systems, correspondence, and other records (paper and electronic as required).
• Possess effective telephone management skills at all levels – from employees, to Board Members, and internal/external customers.
• Composes spreadsheets, presentation materials and internal/external correspondence.
• Provides support during events and meetings, including Board of Director meetings.
• Collaborate with executive team members and their staff to help execute and prioritize business strategies.
• Provide tactical support to implement ideas; provide support for special projects and initiatives.
• Identify and help solve core problems or opportunities within business processes.
• Improve efficiency of executive by taking initiative to set meetings and minimize work conflicts.
• Understand business acumen and how their roles fit with the broader business goals.
• Energetic and eager to tackle new projects and ideas.
• Team player capable of cultivating productive working relationships enterprise-wide.
• Provide department leaders with recommendations and consultation to improve teamwork.
• Comfortable with decision-making authority - identify issues and provide workable solutions, then communicate only the pertinent details to the executive, who may or may not follow up with additional direction.
• Plan, oversee, and implement strategic initiatives. This requires experience with project coordination, budget management, data analysis, and strong decision-making skills.
• Plan, coordinate, and implement key strategies on the behalf of the Chief Executive Officer.
• Other duties as assigned.

EDUCATION and/or EXPERIENCE

• At least five years of experience supporting the c-suite.

• Bachelor’s Degree required.
• A strong understanding of general corporate matters and duties are essential.
• Advanced Microsoft Office skills, PowerPoint, Excel, and Word, with an ability to become familiar with Company and/or task specific programs and software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Experience with project coordination, budget management, data analysis, and strong decision-making skills.
• Must be able to work flexible hours - available evenings and weekends as needed.
• Experience handling confidential information and adhering to strict deadlines.

PREFERRED QUALIFICATIONS

• Master’s degree or MBA preferred

SPECIFIC KNOWLEDGE, SKILLS & ABILITIES

• Ability to multitask and prioritize tasks.
• Excellent time management skills.
• Well-developed organizational skills.
• Strong attention to detail.
• Excellent written, verbal, and interper