Administrative Assistant Part-Time

Description

Since 1914, Luther Park Community has provided quality services for mature Iowans meeting their physical, spiritual, social and psychological needs in its beautifully landscaped community in Des Moines. As a non-profit, we are able to put our resources into providing better service, care and housing for our residents.

Luther Park Community is seeking an Administrative Assistant to provide support for the Administrative offices of the Admin/Education Center. This person will serve as the first point of contact for employees and visitors.  This position will have ability to be flexible with hours and need to be available for monthly Board Meetings held in the early evening.

*All Luther Park Community employees must have recent flu vaccination before being scheduled for orientation*

There are a variety of duties that this position is responsible for including but not limited to:

• Transcription for administration supported meetings.
• Perform customer service functions by greeting and directing visitors.
• Responsible for answering phones and directing calls to the appropriate person.
• Responsible for retrieving, sorting and processing incoming and outgoing mail.
• Provide secretarial support including copying, meeting arrangements, scheduling for staff, proofreading, filing etc.
• Manage schedule for education center and assist with logistics of education programs.
• Provide staff support to the board of directors including meeting notices, compiling meeting materials, transcribing minutes, coordinating meeting logistics etc.
• Provide staff support for the annual meeting.
• Order kitchen and office supplies as needed.
• Liaison with vendors for copiers, printers and other office equipment.
• Attend in-service and complete education as assigned.
• Other duties as assigned.

Requirements

• High school diploma or GED required
• Minimum 2 to 3 years administrative assistant experience
• High level of proficiency with computer programs including but not limited to Outlook, Word, Excel and PowerPoint
• Strong attention to detail and math skills required
• Excellent written and verbal communication skills
• Highly organized
• Effective Time Management

PHYSICAL DEMANDS OF THE POSITION:

The position requires the employee to sit, stand and move about various areas of Luther Park community. The employee will be required to use hands to reach or hold objects, climb, stoop, kneel and crouch. The position is primarily sedentary with occasional lifting up to 25 pounds.