Administrative Assistant

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Job Title:

Administrative Assistant

Job Family:

Administrative Support

Full-Time/Part-Time:

Full time

Compensation Grade:

4H

Pay Type:

Hourly

Department:

Chaplain

Job Summary:

The Administrative Assistant for the Office of Spiritual Life (OSL) and Bridges to a Brighter Future is an integral part of the daily operation of both program areas, as well as the Division of Student Life.

The OSL engages the heart and spirit of students, faculty, and staff by embodying a value for sacred mystery, nurturing mature spiritual formation and the pursuit of ultimate meaning and purpose, developing moral courage and justice, fostering multifaith education and relationship, and supporting a rich diversity of spiritual communities. Located in the Charles E. Daniel Memorial Chapel, the OSL provides programs, religious services, and facilities to enhance the campus life experience for students and others in the University community. The Daniel Memorial Chapel is a multi-purpose facility with over 25,000 gross square feet of sacred and public space, including a main sanctuary, meeting rooms, lobby, kitchen, office spaces, and an outdoor labyrinth. Under the supervision of the Associate Vice President for Spiritual Life and University Chaplain, the Administrative Assistant Director is responsible for Daniel Memorial Chapel operations and the supervision and development of the student and facilities staff.

Bridges to a Brighter Future is a nationally awarded comprehensive college access and success program designed for Greenville County, South Carolina, high school and college students whose potential outdistances their circumstances. Bridges is an academic program designed to expose students to college life while addressing and eliminating the personal, social, and cultural barriers that often prevent low-income and first-generation students from achieving college graduation.
Additionally, the Administrative Assistant will collaborate with colleagues in the Division of Student Life and Academic Affairs to further its strategic initiatives related to spiritual life on the Furman campus. In so doing, the Administrative Assistant Director will support the missions of both program areas participating in the support and creation of vibrant programs and oversight of a facility in which faculty, staff, and students enjoy a broad experience within a close-knit community. Finally, the Administrative Assistant Director will support the mission and learning outcomes of the Division of Student Life.

Job Description:

I. Office of Spiritual Life Responsibilities:   

Administrative support:

Serves as the administrative assistant for the OSL team (AVP for Spiritual Life and chaplains), handling calendar scheduling, meeting requests, organizing records and presentations for meetings, creating draft materials, maintains departmental files, sends correspondence, prepares files, makes copies, and supports meeting and workspace hospitality. Prepares documents for meetings, events, and calls. Also receives, shares on request, and proactively maintains OSL electronic, photographic, and paper files; as well as web-based media and accounts. Documents meetings and events through note-taking, photography, videography, website, campus promotion, and other means. Makes travel arrangements for OSL staff, including hotel, car,