Medical Records Coordinator

Site: Wentworth-Douglass Physician Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

The Mass General Brigham Medical Group is a system-led operating entity formed by Mass General Brigham to deliver high quality, low cost, innovative community-based ambulatory care. This work stems from Mass General Brigham’s unified system strategy to bring health care closer to patients while lowering total health care costs. The Medical Group provides a wide range of offerings, including primary care, specialty care, behavioral and mental health, and urgent care, both digitally as well as at physical locations in Massachusetts, New Hampshire, and Maine. The group also offers outpatient surgery and endoscopy, imaging, cardiac testing, and infusion. We share the commitment to delivering a coordinated and comprehensive experience across all locations, ensuring the appropriate level of care is available to every patient across our care delivery sites.

We are seeking a part-time (32 hours/week) Medical Records Coordinator to support Wentworth Health Partners practices. The schedule would be four days per week, Tuesday through Friday, with 8-hour shifts scheduled between 7:00 AM and 5:00 PM.

The Medical Records Coordinator will be responsible for preloading and organizing patient information within the EPIC system. This includes reviewing and entering comprehensive patient data for all new patients within the Wentworth-Douglass organization, such as medical history, immunizations, and other relevant clinical documentation. The role requires a high level of accuracy and attention to detail when preparing and updating patient charts.

This position is primarily focused on data entry and chart preparation, with minimal phone interaction, limited to occasional communication with internal offices as needed. Qualified candidates should have prior experience in a healthcare or medical office setting, along with a basic understanding of medical terminology. Experience with Epic or a similar EMR system is strongly preferred.

This role requires an initial 90-day onsite training period in Portsmouth, NH. Upon successful completion of training, the position will transition to a fully remote work environment.

 

Job Summary

Summary
Responsible for managing and organizing patient medical records and ensuring the accuracy, confidentiality, and accessibility of the information in order to maintain a well-functioning healthcare system and provide efficient patient care.

Does this position require Patient Care? No

Essential Functions
-Oversee the creation, collection, maintenance, and retention of patient medical records.
-Develop and implement effective systems for organizing and indexing medical records.
-Retrieve medical records as needed for patient care, research, billing, or legal purposes.
-Enter patient information into the hospital's electronic health record system, including demographic data, medical history, diagnoses, procedures, and treatment plans.
-Strictly adhere to privacy regulations (e.g., Health Insurance Portability and Accountability Act - HIPAA) and maintain patient confidentiality.
-Review medical records regularly to identify and address any discrepancies or errors.
-Process requests for the release of medical records to authorized individuals or organizations while ensuring compliance with legal and regulatory requirements.
-Provide training and support to hospital staff regarding medical record documentation best practices, privacy regulations, and proper use of EHR systems.

 

Qualifications

Education
High School Diploma or Equivalent required

Associate's Degree Health Information Management preferred

Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Medical Records Experience 1-2 years preferred

 

Additional Job Details (if applicable)

 

Remote Type

Remote

 

Work Location

121 Broadway

 

Scheduled Weekly Hours

32

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$19.81 - $28.30/Hourly