Executive Assistant to the CEO

COMPANY OVERVIEW

Global Atlantic Financial Group is a leading insurance company meeting the retirement and life insurance needs of individuals and institutions. With a strong financial foundation and risk and investment management expertise, the company delivers tailored solutions to create more secure financial futures. The company's performance has been driven by its culture and core values focused on integrity, teamwork, and the importance of building long-term client relationships. Global Atlantic is a wholly-owned subsidiary of KKR, a leading global investment firm. Through its relationship, the company leverages KKR's investment capabilities, scale and access to capital markets to enhance the value it offers clients. KKR's parent company is KKR & Co. Inc. (NYSE: KKR).

Watch the Global Atlantic & KKR Partnership Story

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POSITION OVERVIEW  

Global Atlantic Financial Group is seeking an Executive Assistant to provide best-in-class, dedicated administrative support to our Co-Founder, Chairman and Chief Executive Officer and Executive Office team. Key duties include managing demanding, dynamic schedules, arranging domestic and international travel, communicating tactfully with internal leaders and external stakeholders, and preparing expense reports on behalf of the CEO, Chief of Staff, and Associate. This role requires supporting/collaborating with Management Committee and other senior leaders’ assistants, and taking on leadership tasks and projects as the seniormost Executive Assistant. A high standard of excellence,  professionalism, flexibility, teamwork, strong organizational skills, polished  communication skills, and the ability to work efficiently under pressure are all critical to this role. This role requires a minimum of 5 days in the office per week. Willingness to work international hours while members of our Executive Office team are traveling to ensure smooth logistical experience will be required as needed. 

DUTIES:  

• Manage multiple calendars on behalf of the Executive Office, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date 
• Assisting CEO with the punctual, seamless execution of their daily calendar 
• Communicate in a polished and timely manner with executives and their teams, both within the GA organization and with external clients and stakeholders on behalf of the Executive Office 
• Arranging complex and ever-changing domestic and international travel itineraries, including flights, car services, dining reservations, meetings/events, hotel accommodations according to the needs and preferences of each executive.  
• Monitoring / managing flights, check ins, weather, troubleshooting logistical problems during travel days 
• Prepare and submit expense reports and resolve any issues with payment 
• Coordinate various events such as high-level business dinners, board meetings, and team-building activities in partnership with the Chief of Staff, Associate, and Events Team  
• Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings.  
• Lead end-to-end VIP coordination for external clients and visitors to GA office 
• Exhibit the utmost discretion given confidential nature of invoices, presentations, memos, letters, financial statements, and other documents 
• Build and maintain strong working relationships with GA’s IT support team, building security, the conference services department, and fellow administrative staff 
• Caring for office space, including improving organizational systems, maintaining supplies, and supporting day-to-day hospitality needs  
• Assist with special projects and additional functions as requested as seniormost Executive Assistant  

REQUIRED QUALIFICATIONS: 

• 10+ yea