Accounting Assistant, Billing & Collections

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers.  Read more at www.dsv.com 

Location: USA - Mesa, W. Southern Ave 

Division: Solutions 
Job Posting Title: Accounting Assistant, Billing & Collections 
Time Type: Full Time

 

SUMMARY
The Accounting Assistant, Billing & Collections Position, will assist with billing for the DSV Inventory Management Solutions entities globally and light collections activity.  

ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Timely completion of customer billing as assigned
•    Working closely with business managers across relevant departments in preparation of billings as needed
•    Update relevant billing information through client’s vendor portal
•    Respond to customer inquiries in timely and professional manner
•    Maintain banking records; record statements, create receipts, apply payments to the appropriate customer accounts
•    Daily reconciliation of external and internal bank accounts
•    Assist in documenting, and maintaining accounting policies, procedures, and controls in accordance with DSV accounting principles, policies, and best practices
•    Support the monthly financial close process, ensuring work is completed in accordance with closing schedule, and as needed, prepare journal entries, and support the preparation of AR account reconciliations
•    Maintain customer confidence and protect operations by keeping financial information confidential
•    Comply with company and department process to escalate or resolve questions
•    Prepare and maintain department files with attention to detail and confidentiality
•    Provides backup to the assigned department

OTHER DUTIES
•    Performs other duties as required    

MINIMUM REQUIRED QUALIFICATIONS 

Education and/or Experience
•    Associates Degree (AA) or equivalent work experience and education.
•    Two (2) or more years of experience in an Accounts Receivable or related function.

SKILLS, KNOWLEDGE AND ABILITIES

•    Accurate & timely data entry skills essential
•    Excellent communications skills - telephone, written & in person
•    Works effectively with other team members and across departments
•    Demonstrated ownership of  responsibilities and processes and ability to work within tight deadlines
•    Ability to manage and to prioritize tasks, particularly at month-end
•    Excellent interpersonal skills are required, along with positive and professional attitude to tasks allocated
•    Hardworking, committed, persistent and tenacious in delivering results
•    Willing to take on additional workload as needed
•    Possess excellent administrative and problem-solving skills
•    Ability to work independently with minimal supervision
•    Internal customer focused – identifies and demonstrates sensitivity to and understanding of customer needs
•    Actively builds relationship of trust with customers, seeks feedback to improve service 

Computer Skills
•    Proficient in MS Office products – Excel, Word, Outlook 
•    Solid knowledge of accounting systems and applications
•    Experience with ERP’s (SAP, Oracle, etc.) or Inventory Systems (WMS, Purchasing Software)
•    Intermediate to Advanced level in Microsoft Office Suite 

Language Skills
English (verbal, reading, writing)

Mathematical Skills
Intermediate

PREFERRED QUALIFICATIONS 
•    Prior navigation and analytical experience with large accounting systems

PHYSICAL DEMANDS
 
While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear.  The employee uses computer and telephone equipment.  Specific vision requirements of this job include close vision and distance vision

WORK ENVIRONMENT