Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University - Kingsville

Department

Special Programs

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This is a grant funded position. 

 
Essential Duties and Responsibilities 

• Coordinates administrative support functions. Plans and coordinates administrative activities and services. 

• Participates in the planning and execution of administrative operations. May serve as the office manager. 

• Monitors office procedures. 

• Develops, evaluates, and ensures adherence to office procedures. 

• May assist in the development of budget. 

• Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor. 

• Analyzes program, project, or initiatives. Monitors project timelines and identify issues. 

• Adapts, combines, and makes improvements to services, processes, or programs. 

• Formulates, interprets, and/or implements management policies or operating practices. 

• Develops administrative and technical procedures. 

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. 

• Performs special analyses and project summaries. 

• Prepares and reviews operational and special reports. 

• Coordinates office records retention and maintains office references and resources materials. 

• Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. 

• Helps collect, analyze, review, document, and communicate business needs and requirements. Assesses client needs through direct interaction. Helps create detailed functional and technical system specifications and defines data requirements.

• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress. 

• Coordinates travel arrangements and prepare itineraries. Plans and coordinates meetings, seminars, and other special events 

• Create cost projections, place orders, and complete receiving. 

• Create and process requisitions and submit invoices. 

• Create Purchase Orders and process stipends. 

• Maintain office and technology inventory. 

Additional Responsibilities 

• Grant administrative duties for select grant projects. 

• Responsible for assisting with departmental procedures manual and timely updates. 

• Responsible for the participating in the development and implementation of department­wide electronic documentation processes. 

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. 

 
Minimum Requirements 
Education - Bachelor’s degree in applicable field or equivalent combination of education and experience. 
Experience - Three years of related experience. 

Knowledge, Skills, and Abilities
Knowledge of - Knowledge of word processing, spreadsheet, database, and presentation applications. 
Ability to - Ability to multitask and work cooperatively with others. Strong interpersonal and organizational skills. Excellent verbal and written communication skills. 
 
Texas A&M University-Kingsville TRIO positions are contingent upon grant funding.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.