Sr. Meeting Services Specialist

This position will be responsible for our corporate office catering coordination including ordering, setting up and clearing catering in our conference center and board space, plus coordinating meeting room reservations, managing and tracking event expenses, ordering supplies and maintaining refreshments in various parts of the building.  This role will work closely with outside catering vendors to ensure catering is delivered as ordered and supporting various departments and executive/administrative assistants on their meeting and event planning from start to finish.  Oversight of catering at after-hours special events as needed.  Assist in leading employee events, including D&I initiatives and community relations activities. 

The ideal candidate in this highly visible role will go above and beyond for our clients and offer creative suggestions to elevate our meetings, events, and the overall client experience.

• Meeting catering to include placing orders, presentation, and set-ups/breakdowns. 
• Troubleshoot issues related to conference center usage, to include AV.
• Monitor meeting rooms daily to ensure rooms are presentable for all meetings, equipment is operational, and the appropriate items are in the meeting space.
• Oversight of the Tenet Conference Center schedule:  monitor the daily schedule, determine resources available, identify and communicate potential issues or conflicts. 
• Work with internal clients to determine meeting needs and provide guidance on menu options, configurations, and overall logistics.
• Prepare meeting and event activity grid showing conference room usage and catering expenses.
• Inventory control and monitoring of Meeting Services inventory. 
• Facilitate ordering of replacement items for various locations in the office.

Required: 

• Bachelor Degree or experience in Catering and Event planning
• MS Office Skills, Outlook Knowledge

Preferred:

• Knowledge of basic food safety and sanitation a plus.
• Ability to manage multiple projects

Tenet Healthcare complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce.  If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date.  If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law. 

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Coordinate on-site and simple off-site meetings, assist with complex off-site meetings. Duties include vendor negotiations, ground transportation, catering, audio visual, travel, staying within budget parameters, logistics and meeting materials.

Consult with event/meeting sponsor on event strategy to ensure location and event details meet the event goals and objectives.

Back-up for meeting catering to include placing orders, presentation and set-ups/breakdowns

One of the points of contact for conference center issues, to include audio visual.

Assist with managing meeting/event communications to attendees to ensure clear information regarding logistics and other imperative information.

Experience with analysis, negotiation and implementation of hotel, air and ground transportation group contract agreements; ability to

manage multiple projects simultaneously and to prioritize tasks successfully; strong written and verbal communication skills.

 

College degree or related experience