Executive Assistant

FirstEnergy

About the Opportunity

This is an open position with Mon Power, a subsidiary of FirstEnergy Corp. [MP] 

This position is located at the Fort Martin Power Station in Maidsville, WV. The position reports to the Plant Director as well as performs duties for plant managers and the VP, Operations. 

Job Summary:

The position will handle a variety of clerical, administrative and general tasks including, but not limited to, data processing, file creation and maintenance, scheduling, mail distribution, telephone reception, and invoice processing. The selected individual must be able to work independently with little or no supervision and must be exceedingly well organized and flexible. This position will also provide support for multiple administrative functions in other plant areas. 

Duties Include:

• Performing various complex clerical, administrative, and general office duties such as data compilation, word processing, record & file maintenance, mail distribution, receiving & directing visitors, and telephone reception 
• Coordinating general office functions and providing support to Station Management 
• Assisting the Plant Director with administrative details pertinent to department operations (expense account preparation, meeting scheduling, travel itineraries, etc.) 
• Interacting frequently with FirstEnergy executives; providing high quality service and support 
• Scheduling and coordinating meetings, activities, materials, etc.; remaining flexible and able to quickly handle changes in scheduling and last-minute information requests 
• Maintaining appointment calendars, conference calls, scheduling meetings, travel arrangements and itineraries and associated details 
• Developing and maintaining database and spreadsheets; creating and preparing correspondence and complex presentations 
• Creating, organizing, and maintaining files and records systems 
• Regularly handling sensitive and confidential materials and information with high degree of confidentiality 
• Proficient in the use of the Payroll System. This includes entering Payroll data for the physical workforce and reviewing Payroll entries for employees who self-enter payroll data. Ability to administer multi-rates for physical employees is also required 
• Handling SAP and ELM administrative work 
• Demonstrating a solid commitment to all aspects of safety 
• Independently anticipating and providing excellent quality service to meet internal and external customer needs 
• Answering complex inquiries pertinent to the assigned area 
• Proactively working to ensure knowledge is transferred to others 
• Using excellent communications skills and demonstrating good judgement 
• Placing orders for station office supplies 
• Assisting with other duties and responsibilities as assigned 

Summary of Qualifications Include:

• Must have high school diploma or GED. Bachelor's degree in related discipline preferred. 
• Minimum of 5 years of relevant work experience preferred. Previous experience providing support to several individuals is preferred. 
• Must pass the Company's Support and Administrative Selection System (SASS) testing. 
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint) 
• Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships 
• Model active learning by consistently developing breadth of knowledge, skills and perspective 
• Ability to lead by example 
• Excellent interpersonal skills and ability to work as part of a team 
• Strong written and oral communication skills 
• Possess the ability to independently prioritize workloads, meet deadlines, work in pressure situations and fast paced environment, and possess strong organizational skills 
• Must have excellent customer service skills 
• Effectively build relationships and maintain positive interactions with all levels of employees 
• Ability to maintain a high degree of confidentiality 
• Must have the ability to deliver quality, accurate work within established deadlines 
• Must be able to work independently on special assignments as directed by management Must be able to make recommendations for process improvements, as necessary 

EEI Testing

We administer selection tests for a variety of positions. The required tests have been developed by the Edison Electric Institute (EEI), a trade association of investor-owned electric utility companies.  We strongly encourage potential employees to review all information, including the sample test brochures, and to use the available pract