Youth Development Recruiting & Talent Administrator

Job DetailsJob Location: Don Stathos Campus - Eugene, OR 97405Position Type: Full TimeSalary Range: $24.00 - $24.00 HourlyJob Shift: DayJob Category: Admin - ClericalJob Title: Youth Development Recruiting & Talent Administrator

Department: Youth Development  

Classification: Non-exempt, Full Time  

Reports to: Youth Teen & Family Director  

Job Grade: 7 

 

A RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION. 

 

Our Culture  

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.  

 

Position Summary  

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. 

The Youth Development Recruiting & Talent Administrator supports the success of Youth Development programs by coordinating recruitment, hiring, onboarding, scheduling, and training for program staff. This role also ensures licensing requirements are met and staff records are accurate and up to date. 

As a key point of connection for new and prospective staff, this role helps create a welcoming first impression of the YMCA. The Administrator plays an important role in helping staff feel prepared, supported, and connected to our mission. 

This position also supports staff readiness and retention within Youth Development, helping ensure programs are consistently staffed with engaged, qualified team members who create safe and positive experiences for youth. 

 

Essential Functions  

Recruitment



In alignment with HR, actively recruits staff for all youth programs, including sourcing qualified diverse candidates; identifying and attending job fairs; scheduling and conducting initial candidate screenings, and confirming and documenting all required credentials.  





Works with HR to complete new hire orientations, paperwork and onboarding  





Ensures consistent documentation and maintenance of training records, for licensing requirements and certifications.  





Works with HR to actively document and support volunteers, interns, and field study students, confirming required documents and credentials.  





Works with Youth Teen & Family Director to determine the necessary utilization of staff to ensure programs are appropriately staffed to meet the business needs.  





Creatively and innovatively helps solve staffing shortages, assisting in the creation of clear and consistent processes for recruiting and staff scheduling and substitute coverage. 





Determines and implements practices necessary to establish a positive employer-employee relationship and promote a high level of employee engagement and morale.  



 

Administrative Duties



Oversees, maintains, and ensures compliance with training requirements through the Department of Early Learning and Care.   





Oversees staff schedules based on appropriate ratios required by program type. Ensures a list of qualified substitutes is available and that scheduling changes occur seamlessly 





Coordinates and tracks annual licensing renewals 





Works closely with HR to ensure that staff and program files and documentation are complete, accurate, and maintained.  





Guarantees minimum standards for staff qualifications, child-to-staff ratios, and facility safety are being met.  



 

Training Administration



Works closely with HR to coordinate the department training and professional development of youth program staff  





Must commit to obtaining YMCA and DELC required trainings; must become enrolled in the Child Care Division’s Central Background Registry (oregonearlylearning.com), and maintain active enrollment throughout employment in the Youth Development Department 





Performs other duties as assigned  



 

Minimum Qualifications  



At least 3-½ years of related experience coordinating administrative functions (E.g., Administrative Assistant, Office Manager, Program Coordinator)  





At least intermediate level skills with core business software, including the Microsoft Suite (Outlook, OneDrive, Teams, Word, Excel, PowerPoint, Forms, Adobe Acrobat)   



 

Preferred Qualifications   



Previous experience working at a