Events Specialist - AMR Marketing

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary:                    

The Event Specialist is responsible for ensuring the successful planning, execution, measurement, and reporting of customer facing events and webinars for the marketing and commercial teams in the Americas region.

The ability to manage a high volume of events and utilize digital platforms to independently plan and execute in person and virtual events is essential. A can-do attitude, the ability to work with and lead cross-functional teams and the desire to drive operational efficiency are critical for success in the position. Sourcing hotel venues, creating registration sites using Cvent, negotiating vendor contracts, managing programs on-site, compliance reporting (Sunshine Act), and budgeting are also essential.

Responsibilities:

• Work closely with marketing and sales counterparts to plan and execute all elements of virtual and in-person customer facing events
• Lead cross-functional teams in the execution of external facing meetings and events
• Establish event budgets, reconcile final charges, and report on spend including Transfers of Value (TOV) for Health Care Professionals
• Prepare RFP’s, source event locations, and negotiate contracts
• Use digital event platforms to set-up and execute virtual events
• Create event registration sites and email communications using Cvent
• Manage F&B, AV, housing, and transportation
• Speaker management including contracting, honoraria processing, and communication   
• Ensure event compliance with all corporate and government policies

Preferred Requirements:

• CMP Certification desired
• Cvent Certification desired
• Minimum 3 years corporate event planning experience including managing budget, sourcing, contracting, BEOs, registration, housing, ground transportation, audio/visual, reporting
• Experience using Cvent for sourcing, event website building, email communications, & registration management
• Proven leadership and project management skills
• Strong oral and written communication skills
• Must have demonstrated effective collaboration in a matrix or highly cross-functional business
• Experience in medical, pharma, biotech, or life science meetings is desired
• Experience with TOV and compliance reporting
• Ability to travel 10-15% of the time

All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities.

Preferred Experience/Education:

• Typically requires a minimum of 3 years of related experience with a Bachelor’s degree.

The estimated base salary range for the Events Specialist - AMR Marketing role based in the United States of America is: $65,800 - $98,600. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collect