Student Rec & Syst Data Spec

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest ­performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a Student Rec & System Data Specialist, you will be Collects data and documentation and enters student and school data into district/parish and CSUSA student information system(s) following state and district/local requirements to ensure optimal student support and funding. Works with school leaders, marketing, enrollment, curriculum, operations, and student support stakeholders to collect and modify the data as needed. Stewards' proper storage and upkeep of associated digital and physical documents, monitors and reviews system data and potential errors on an ongoing basis to ensure optimized state reporting, funding, and operational compliance of student records at the school.

How You Will Impact Education

Data Entry & Accuracy

• Enters, verifies, corrects, and audits data where and when necessary; obtains additional information for incomplete documents.
• Ensures all data for students is up to date, accurate, and aligns between the student information system (SIS), enrollment system, and the state/district systems.
• Utilizes error reports to make appropriate corrections to student data.
• Maintain student records, attendance information, and grade reporting in SIS.
• Coordinate with CSUSA departments (e.g., food services, academics) to ensure tight PowerSchool integration for optimal system usage.
• Assist in clearing CSUSA and district error reports for proper year-long SIS database flips, and maintenance.

School Student Scheduling and Attendance

• Consults with appropriate CSUSA personnel to assist in student schedules and procedures.
• Enters daily attendance and maintains accurate attendance reports in both the district system and SIS.
• Supports system End of Year and Start of Year processes in the SIS.

Special Programs Data

• Enters Free and Reduced Lunch (FRL) applications into the district and company's database.
• Ensure all the FRL data has been entered into the state or district system.
• Works collaboratively with school ESE/Gifted staff members and ELL/MLL/Multi-Lingual Site Coordinator (e.g. ESOL, EL, ELL) to ensure all program data (including home language surveys) is accurate.
• Ensures CSUSA and district procedures related to special populations (e.g. special education, gifted, MLL, 504, MTSS) enrollment including obtaining special population student records from prior school and communicating with school program leads so special services can be provided promptly.

Managing Student Records

• Requests transcripts of incoming students and takes appropriate action to ensure completeness.
• Prepares and transmits requests for student transcripts and other official documents related to students.
• Consults with appropriate CSUSA staff and maintains electronic and hard-copied student records including attendance, immunization, transcripts, grades, student schedules, and procedures.