APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Assistant Director for Extension Business Operations serves as an expert for the unique business processes, practices, and funding structure within Penn State Extension. Penn State Extension is funded by county, state, and federal funds appropriated only for Extension activities across the Commonwealth of Pennsylvania. Extension's unique funding arrangement requires unique business practices and a unique understanding of the funding structure and its implementation. Reporting to the Extension Director, this position provides that unique expertise with a focus on state and federal funding. The position also provides leadership and oversight to the Extension Business Office, encompassing the areas of Extension-specific business practices, policies, procedures, best practices, financial systems application and support, financial reporting, training, budget management, Extension development, Extension grant proposal and award management, Extension wage payroll management, and special initiatives and committee assignments. The position also serves in a consultant role to Extension leadership and county operations, providing expert guidance and support in the areas of financial policies, banking operations, payroll, Extension-specific internal business reviews, the annual county financial and administrative reporting process (PSCE FAIR), and the annual general liability insurance policy for Extension volunteers.

The Assistant Director will be responsible for the following key areas and activities:

Business management

Prepare routine and ad hoc reports to provide information to Extension leadership for decision-making; Develop budgets; Prepare analyses, trends, and forecasts; Research and solve business problems; Ensure state and federal funds are available for strategic initiatives and hiring decisions; Understand and maintain awareness of federal and state laws and regulations that impact funding; Administer federal, state, grants/contracts, gifts, endowments, and other miscellaneous funds and ensure compliance with funding sources; Serve in a consultant role to Extension leadership to provide support and guidance; Recommend process adjustments to improve business processes and internal customer service.

Leadership

Lead and direct Extension Business office; Provide leadership for unit policies, procedures and practices; Present updates and information as needed; Oversee and manage assigned staff; Ensure staff have the necessary training and access to resources to be successful in their jobs and encourage professional development opportunities.

Daily business activities

Perform a wide variety of daily Ext