Administrative Assistant Senior

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Part-Time Hybrid Administrative Role – Ideal for Work-Life Balance!

Join a dynamic team supporting a prestigious residency program in a flexible, part-time (16 hours/week) hybrid position. The role supports the Dermatology Residency and Medicine-Dermatology Residency Programs.

What You’ll Do:

-Provide essential administrative support for residency operations
-Maintain and update program websites and track key data (attendance, credentialing)
-Create engaging PowerPoint presentations and assist with event planning
-Manage data entry and maintain accurate records
-Support seasonal projects like credentialing and interview coordination

Who We’re Looking For:

*A detail-oriented, organized self-starter with strong administrative and computer skills (Word, Excel, PowerPoint)

*Someone who communicates professionally and reliably with physicians and residents

*Comfortable juggling varied tasks and adapting to changing priorities

 

Job Summary

Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care? No


Essential Functions
-Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

-Prepare, review, and edit reports, presentations, and other documents.

-Handle incoming and outgoing correspondence, including emails, letters, and phone calls.

-Organize and maintain office files, both electronic and physical.

-Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

-Arrange logistics for internal and external meetings, including room bookings and catering.

-Serve as the primary point of contact between executives and internal/external stakeholders.

-Draft and distribute memos, announcements, and other communications as directed.

-Oversee office supplies inventory, ordering, and distribution.

-Ensure office equipment is properly maintained and serviced.

-Coordinate with IT for technical support and equipment needs.

-Assist in the planning and execution of special projects and events.

-Monitor project timelines and ensure deadlines are met.

 

Qualifications

Education
High School Diploma or Equivalent required.

College Education preferred.

Experience
-Experience in an administrative role, preferably in a healthcare setting 5-7 years required.

-Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities
- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.

 

Additional Job Details (if applicable)

 

Remote Type

Hybrid

 

Work Location

40 Blossom Street

 

Scheduled Weekly Hours

16

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$20.84 - $29.79/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the m