HR Operations and Payroll Specialist

Our promise:

• This role is based at our office in Timpuri Noi Square (Bucharest);
• We support your career growth through continuous learning and mentorship programs;
• We promise you a feedback-driven culture that inspires healthy communication;
• A friendly, professional, and supportive team is waiting for their new teammate;
• A bunch of people with common hobbies and interests (sailing, football, running marathons, tennis, music, etc.) are ready to welcome you;
• A community driven by courage and creativity (we have our beer and our band that sings about us) is challenging you to have serious fun with us;
• We designed benefits that give you the power to create balance in life, on and off work.

As an HR Operations and Payroll Specialist, you will:

• Prepare and process employment contracts, addenda, certificates, and other employment-related documents;
• Collect and verify payroll data and act as the liaison between employees and our payroll provider to ensure timely and accurate salary processing;
• Manage and maintain accurate employee records and personnel files in compliance with legal requirements and internal policies;
• Administer employee benefits such as medical subscriptions, meal vouchers, bonuses, and additional leave days;
• Actively participate in the budget planning process for salary costs and regularly update forecast files in collaboration with the Finance team
• Build, maintain, and analyze salary grids, ensuring consistency across roles and levels while aligning with internal benchmarks and external market data
• Stay up to date with Romanian labor legislation and ensure its correct application within company processes and policies;
• Support internal HR audits and labor inspections by preparing and delivering the required documentation;
• Keep internal HR databases and digital records accurate, complete, and GDPR-compliant;
• Assist in drafting and updating HR policies, internal regulations, and procedures;
• Collaborate closely with Talent Acquisition, Finance, Legal, and Office Management teams on employee lifecycle and HR operational processes.

What about you?

• You have at least 3-4 years of experience in an HR Admin, People Operations, or similar role;
• Solid knowledge of Romanian labor legislation and payroll processes;
• Excellent attention to detail, strong organizational skills, and the ability to handle sensitive information confidentially;
• Proactive and adaptable, able to manage multiple priorities and deadlines in a dynamic environment;
• Fluent in Romanian and English, both written and spoken;
• Proficient in Google Workspace.

Nice to have:

• Experience working with digital document management systems;
• Previous experience in a tech, IT, or fast-paced company environment;
• Labor law courses and HR admin certifications.

Our process starts here. What should you expect next?

• An initial chat with our Recruiter – to get to know each other, learn about your experience, and tell you more about Zitec and the role.
• A conversation with your future coordinator and one of your future teammates, to dive deeper into the role, team dynamics, and see how we’d work together.
• A practical assessment – a Google Sheets task to check your attention to detail and data handling skills in a real-life context.
• A final conversation with the People Operations team – to wrap up, clarify any last questions, and talk about next steps.

Our recruitment process is designed to foster diversity, equity, and inclusion. We are committed to creating a workplace where everyone feels valued, respected, and empowered to thrive.