Senior Tax Specialist

About the Company:

Industrious is the largest premium workplace-as-a-service provider and home to the highest-rated workplaces in the industry. Everything we do comes down to creating great days for teams of all sizes and stages, including our own. We believe that what makes a great day at work is the people on your team and the problems you get to solve together. We’re looking for people who love thinking outside the box and thrive in a truly collaborative setting. As teammates, we encourage new ideas and toast every win. We’re excited about having a meaningful impact on people’s workplace experience.  

Great days also start when everyone can be their authentic self at work. Diversity of backgrounds, thoughts, and ideas is critical to our success in delivering great workplace experiences, both for our members and for each other. Industrious is committed to creating an inclusive, respectful environment that embraces your individuality and quirkiness. You are valued for who YOU are. We celebrate our people as individuals who can accomplish great things when we work together as one team.

We are proud to have been recognized as one of America’s 500 fastest-growing companies in 2020 by Inc. Magazine and one of Forbes’ Best Startup Employers.

About the Role

As our Senior Tax Specialist, you will play a pivotal role in overseeing all aspects of tax compliance, planning, and reporting within the organization. You will be responsible for ensuring compliance with tax laws and regulations, minimizing tax liabilities, and implementing tax strategies to optimize financial outcomes. You'll be a valued member of the Finance and Accounting team where you will report to our Senior Accounting Manager. On a consistent basis, you will collaborate closely with other members of the finance teams, external auditors and state and local tax authorities to ensure accurate and timely reporting. Additionally, you will provide strategic guidance to senior management on tax-related matters and ultimately help us maintain local, state and federal compliance that will aid in our continued business success.

Key Responsibilities: 

1. SALT (State And Local Tax) Compliance

• 1. • Prepare and review state and local taxes ensuring accuracy, timeliness and compliance with relevant regulations, including but not limited to
       • Business licenses
       • Sales tax
       • Gross receipts tax
       • Commercial rent tax
       • Personal property tax
       • VAT
       • Business Income & Receipts Tax (BIRT), if applicable
     • Coordinate with Legal to ensure Secretary of State (SOS) status, both domestic and foreign, are in active/good standing.
     • Coordinate with third party tax preparers/advisors and auditors to manage tax filings and resolve any issues or discrepancies.
     • Monitor changes in tax laws and regulations, assessing their impact on the organization and implementing necessary adjustments.
     • Interpret laws, regulations, policies and procedures, analyze tax situations, detect violations, prepare reports, maintain confidentiality and protect privacy.
     • Timely filing & payment of localized taxes
     • Researching, monitoring, advising and coordinating timely filing and payment deadlines. 
     • Develop and implement tax strategies to minimize the organization's tax liabilities while maximizing financial efficiency.
     • Analyze business transactions, investments, and organizational structures to identify tax planning opportunities.
     • Provide guidance to senior management on the tax implications of various business decisions and strategies.
  2. Tax Related Financial Reporting:
     • Prepare and review tax provisions for financial statements in accordance with accounting standards.
     • Ensure accurate and timely reporting of tax-related information for internal and external stakeholders.
     • Collaborate with finance teams to integrate tax considerations into financial planning and forecasting processes.
  3. Localized Tax Audits and Disputes:
     • Manage tax audits and inquiries from tax authorities, including responding to information requests and negotiating settlements.
     • Develop and maintain documentation to support tax positions and defend against potential challenges.
     • Work with legal counsel as needed to resolve tax disputes and mitigate risks.
     • Manage 3rd party agency relationships for specific localized projects
  4. Cross Functional relationship management
     • Foster a collaborative and high-performance culture, promoting teamwork and knowledge sharing, with other teams within the finance department,  
     • Set goals and provide feedback to manager