Irrigation Administrative Coordinator

Job DetailsLevel: ExperiencedJob Location: Scottsdale, AZ 85260Position Type: Full TimeSalary Range: $18.00 - $22.00 HourlyTravel Percentage: NoneJob Shift: Open Availability Day ShiftJob Category: Installation - Maint - Repair Job Summary                                                                                                                                                                                          

Moon Valley Nurseries is seeking a detail-oriented and customer-focused Irrigation Administrative Coordinator to support the daily operations of the irrigation division. This role is responsible for coordinating schedules, assisting customers, managing administrative functions, and supporting field operations to ensure efficient service delivery and high levels of customer satisfaction.

The ideal candidate is organized, professional, capable of managing multiple priorities, and comfortable working in a fast-paced environment while supporting both customers and operational teams.

 

 

 Key Duties and Responsibilities                                                                                                                                                          


Schedule irrigation service appointments, consultations, and field visits for technicians and field crews
Coordinate daily schedules and routing to support operational efficiency
Serve as a primary point of contact for customer communication regarding scheduling, service updates, and general inquiries
Provide exceptional customer service while professionally representing the Moon Valley Nurseries brand
Maintain accurate customer records, notes, service requests, and scheduling updates within HubSpot or similar platforms
Assist with proposal preparation, work orders, invoicing support, and administrative documentation
Communicate with irrigation technicians, foremen, and leadership teams regarding scheduling changes, customer needs, and operational priorities
Monitor incoming service requests and ensure timely follow-up with customers
Support operational reporting, data entry, and document organization
Assist with maintaining compliance records, permits, and licensing documentation as needed
Coordinate internal communication between sales, operations, and irrigation field teams
Support additional administrative and operational tasks as assigned
Job costing and profit and loss assistance
This is not an exhaustive list of responsibilities. We work collaboratively and new responsibilities may be assigned over time.

QualificationsQualifications: Knowledge, Skills & Abilities


Previous administrative, scheduling, customer service, or operations support experience preferred
Experience in irrigation, landscaping, construction, nursery operations, or related industries is a plus
Strong communication and customer service skills
Excellent organizational and time management abilities
Ability to prioritize multiple tasks in a fast-paced environment
Strong attention to detail and problem-solving skills
Comfortable using digital tools such as HubSpot, Microsoft Office, mobile applications, and scheduling software
Bilingual (English/Spanish) is highly preferred
Ability to work independently and collaboratively with multiple departments
Valid driver’s license preferred


 

 

Education                                                                                                                                                                                                 

High school diploma or equivalent required.

 

 Physical requirements/Working Conditions                                                                                                                                   

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items over 15 pounds. Able to work outdoors for extended periods of time in possibly extreme conditions, including rain, heat, sun, and wind.

 

 Other                                                                                                                                                                                                       

Subject to MVR and criminal background check (In accordance with applicable fair chance laws, rules, and regulations)

 

 About Us                                                                                                                                                                                                 

Moon Valley Nurseries is the largest grower of box trees and palms in North America, and is an industry leader and high growth company that offers competitive salaries with exceptional employee benefits including m