Sr. Event Planner

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.  

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department: Sr Event Planner/Corporate Marketing, Events

Responsible for planning and managing all aspects of events, from initial concept to execution. Tasks include leading project teams, overseeing vendor management and contract negotiation, selecting event sites, handling communications, and conducting post-event measurement. Portfolio includes external client and prospecting events as well as employee programs and meetings. Event types cover thought leadership events, multi-day travel programs, tradeshows, and sponsorships designed to support brand visibility, engagement with stakeholders, and community relationships. Requires thorough conceptual and practical knowledge within the specific job area and basic understanding of related fields. Addresses complex issues as part of the role.

The key responsibilities of the role include:
•    Plans and coordinates events and conferences for corporate functions, including client conferences and workshops, meetings, receptions, and sponsorship events.
•    In partnership with the marketing team, develops a unified brand message, agenda, and theme to support the goals and objectives of the event.
•    Coordinates with internal partners, vendors, and suppliers to ensure flawless attendee journey and experience.  
•    Establishes project plan and leads planning team to deliver against timelines, budgets and objectives.
•    Negotiates contracts with suppliers and vendors as needed.
•    Ensures proper branding and messaging occurs at all events.
•    Supports the development of risk assessment and contingency plans; ensures compliance with health and safety obligations at all events.
•    Working independently, with guidance only in complex situations, works across the Marketing team to communicate measurable objectives and execute defined events and conferences priorities.
•    Responsible for all logistical aspects, catering, audio-visual, décor, themes, travel and scheduling.  
•    Remain current or ahead of the curve with trends in event planning, design, production, technology, etc. 

Skills/Qualifications:
•    Requires 10-15 years of working knowledge and experience
•    Proven experience managing large corporate events 
•    In-depth conceptual understanding of event coordination, marketing, and communications principles and strategies
•    Excellent organizational and time management skills; proven ability to meet deadlines and manage multiple projects at a time 
•    Ability to manage details and logistics with big-picture strategic objectives and outcomes at the center 
•    Strong project management skills and ability to handle multiple projects simultaneously
•    Strong written and verbal communication skills 
•    Pays close attention to detail 
•    Ability to work both independently and collaboratively 
•    Excellent customer service skills; ability to build business relationships with clients and vendors
•    Able to react quickly and identify solutions to problems that arise day-of event
•    Bachelor’s degree in marketing, communications, hotel management, event-planning or related field is highly preferred
•    CMP certification beneficial, but not required

Working Model: Hybrid (#LI-Hybrid)
We have a balanced hybrid working model to ensure you get the flexibility you need, and the successful candidate will spend their time between working in the office and working from home.

Salary Range:

$83,100 - 141,300 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us: 

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work cultur