Accounts Receivable and Payroll Specialist

SUMMARY OF JOB RESPONSIBILITIES:

• Process semi-monthly payroll for 250-450 employees and monthly payroll for over 50 contractors
• Review and reconcile payroll to general ledger and related tax liabilities
• Creates and uploads payroll and payroll liability details from payroll system into accounting software
• Conducts monthly benefits reconciliations
• Sets up new contractors in payroll and accounting system
• Serves as employee liaison for payroll system questions and issues, performs payroll help and trainings for staff and contractors
• Performs billings and accounts receivables for contracts and grants, including reconciliation of grant billings to the general ledger and respective grant spend-downs
• Creates and uploads accounts receivable billings and receipts from client billing system into accounting system
• Enters payments and adjustments into client billing system
• Identifies, researches and resolves billing variances to maintain accuracy and currency
• Monitors customer accounts for nonpayment and communicates with clients regarding outstanding receivables
• Ability to construct and upload entries into accounting software via excel

Candidates must have:

• Excellent oral and written skills
• Demonstrate strong sense of urgency and initiative
• Possess strong organizational and analytical skills

• Able to work in a team environment with minimal supervision

• Detail oriented, accurate and efficient
• Ability to perform duties in Paycom (payroll), accounting ERP Sage Intacct, School Care Works, Excel, Word, Outlook, and ability to learn new systems as needed
• Due to the high level of detail necessary to perform uploads into Excel, must possess Excel experience with a high proficiency level and have experience with developing calculations and reporting structures

EDUCATION AND/OR EXPERIENCE:

• Minimum three years’ experience performing payroll and accounting; accounts payables and receivables.  College degree (bachelors or associates) in accounting, finance, or economics is preferred.