Corporate Events Specialist

Additional Considerations (if any):

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At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: Corporate Events Specialist

Department: RPC & Events

Pay Type: Salary

Revision Date: December 2025
 

General Function:

The Corporate Events Specialist leads the planning, development, and execution of corporate events on behalf of the Hy-Vee corporate office. This position oversees the corporate event calendar, manages complex projects across departments, selects and negotiates with vendors, and ensures high-quality delivery of all internal events, department functions, and company-wide awards programs. The role provides guidance to support staff and collaborates closely with senior leadership to advance event strategy aligned with company objectives.
 

Reporting Relationships:

Accountable and Reports to: Assistant Vice President, Special Events

Direct Reports: None
 

Primary Responsibilities:

• Lead planning, logistics development, and execution for corporate events, conferences, and company-wide award programs.
• Develop and manage the annual corporate events calendar, ensuring alignment with budgetary guidelines and organizational priorities.
• Oversee vendor research, venue evaluation, and assist with contract negotiation.
• Manage and enhance the retirement program, including celebration planning, communication, and gift coordination.
• Direct scheduling, planning, and implementation of complex event timelines with cross-functional stakeholders.
• Monitor event-related expenses; produce event reports and financial summaries.
• Identify process improvements and create standardized event procedures and tools.
• Supervise event staff as assigned, providing coaching and task direction.
• Represent the department in leadership meetings and provide subject-matter expertise on event operations.
   

Education and Experience:

• Bachelor’s degree in marketing, communications, hospitality management, or related field preferred; equivalent combination of education and experience considered.
• Three to five years of related event planning or project management experience required; corporate or large-scale event experience preferred.
• Prior supervisory or project team lead experience strongly preferred.
   

Physical Requirements:

Must be physically able to perform medium work: occasionally lifting or carrying objects up to 50 pounds and frequent standing or walking.

Ability to perform physical activities related to event execution: stooping, kneeling, reaching, handling, grasping, talking, hearing, and repetitive motion.
 

Knowledge, Skills, Abilities and Worker Characteristics:

• Excellent written and verbal communication skills required.
• Commitment to the Hy-Vee Mission and a willingness to promote company values.
• Strong interpersonal skills with the ability to interact professionally with internal and external partners.
• Strong project management skills with the ability to manage multiple complex events simultaneously.
• Ability to identify problems, develop effective solutions, and make decisions independently.
• High degree of organizational skill and attention to detail.
• Ability to lead projects and delegate effectively.
• Proficiency in Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of standard office equipment and event-planning tools.
   

Working Conditions:

Work performed primarily in a general office setting, with frequent travel to event venues.

Position requires managing multiple deadlines, high-impact events, and sometimes long or irregular hours.
 

Financial Responsibility:

Responsible for event budgets and cost-control measures.
 

Confidentiality:

Handles confidential programs and information, including employee-related data, awards, and company initiatives.

Are you ready to smile, apply today.  

Employment is contingent upon the successful completion of a pre employment drug screen.