Fiscal Liaison

Agency :  Department of Commerce and Economic Opportunity 

Position Title:  Administrative Assistant II 
Closing Date/Time: 07/31/2024 
Salary:   Anticipating Starting Salary $6,005 a month; Full Range $6,005 - $8,678 a month  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  39576

About the Position

The Administrative Assistant / Fiscal Liaison position within the Office of Broadband serves as an integral component of office functions, helping the office supervisors and other staff with reports, data tracking, financial requirements, calendar management, virtual meeting coordination, and other assistance associated with carrying out $1B+ in broadband infrastructure and digital equity grants, involving cross-sector partnerships and federal, state, and other funding sources. The Illinois Office of Broadband has forged strong cross-sector collaborations with external stakeholders in the public, nonprofit, and philanthropic sectors, leveraging these cooperative professional relationships for work in broadband data, mapping, research and publication, as well as program delivery, outreach and engagement. The unique Office of Broadband approach and working environment offers its employees a strong sense of shared mission, meaningful work toward recognized state and federal goals, and exceptional benefits including health, paid time off, and pension. We welcome interested applicants to join us in setting a new standard for state-driven broadband infrastructure investment and related programming to apply.

Job Responsibilities

1. Serves as a Fiscal Liaison between the Office of Broadband and DCEO Finance Division. 
2. Develops plans for the effective utilization of resources for all of the office’s functions, including fiscal management, personnel management, and budget preparation and analysis. 
3. Coordinates administrative requirements and tasks for the office, at the direction of the Deputy Director.
4. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
2. Requires two years professional experience in a public or private organization.

Preferred Qualifications

1. Prefer at least five years of experience working in a finance, accounting, or grants management division of a public or private organization.
2. Prefer at least five years of experience serving as an administrative assistant or fiscal liaison within a complex bureaucratic environment.
3. Prefer an intermediate level experience utilizing Microsoft Suite applications (Outlook, Word, Excel, PowerPoint).
4. Prefer at least five years of experience scheduling and administering virtual meetings.
5. Prefer at least five years of experience managing budgets and tracking expenses using Microsoft Excel.

Conditions of Employment

1. Requires completion of a background check and self-disclosure of criminal history.
2. Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
3. Requires appropriate, valid driver’s license.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring