Administrative Specialist

 

About us

 

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

 

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies. 

 

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.

About Houston

 

ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.

 

By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.

 

The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.

 

The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.

 

Learn more about what we do in Houston here

What role you will play in our team

 

Provide general and specialized administrative support for ExxonMobil's Public & Government Affairs as part of the Administrative Specialists Team performing a variety of administrative duties as needed

What you will do

 

• Collaborate with team members to assist with all administrative needs for the facilitation of internal and external corporate, community engagement and volunteer events sponsored by EM, as well as internal team events
• Create visitor badge access requests; catering orders; agendas; spreadsheets; and presentations
• Calendar meetings
• Stewardship of budgets is also required and includes setting up vendors; processing invoices & expense reports; tracking and reconciling monthly ledger payments with the planned budget to ensure accuracy. The stewardship of the budget also includes communicating with vendors on the status of invoices, work orders, contracts, and agreements to ensure timely processing and payments for the fiscal year. Providing real time updates for budget outlook in relation to budget plan is also required
• Process grants & contributions including application review, evaluation, and approval workflows, ensuring timely and accurate management of grant submissions and documentation

About you

 

Skills and Qualifications

• Administrative experience  (5+ years) including budgeting, invoice processing, and event planning
• Proficiency in Microsoft Office Suite, Microsoft Outlook, and SAP is required

Your benefits

 

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.

 

We offer you: 

• Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life
• Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
• Workplace Flexibility: We have sev