Sr. Vice President Executive Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of .
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Abbott Park, IL for our PA Public Affairs Division.

As the Executive Administrative Assistant you’ll provide advanced administrative support to Senior Vice President and other Divisional Vice Presidents across the Abbott Global Marketing and External Affairs organization.

What You’ll Work On

• Operate professionally and accurately in a fast-paced, complex environment that has significant interactions with high level executives both within Abbott and in external organizations.
• Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences.
• Frequent interaction with external partners and the general public.
• Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations. 
• Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable).
• Use intermediate to advanced software skills to perform work assigned. 
• Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; and employee performance management systems (as applicable). 
• Support new employee office set-ups and onboarding. 

Position Accountability / Scope: 

• Consistently interacts with high-level executives (including C-Suite interactions).
• Intermediate to advanced knowledge and understanding of business processes and requirements. 
• Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional. 
• Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements. 
• Proactively identifies and resolves scheduling conflicts. 
• Primary point of contact for SVP schedule. 

Required Qualifications

• High School diploma or equivalent
• 10+ years of executive administrative experience is required. 5 years of C-Suite experience with Fortune 500 company is preferred. 
• Operates with general instruction and some supervision. 
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.

Preferred Qualifications

• Education: Associate degree or bachelor's Degree

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

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