Administrative Assistant / HR Coordinator

• Provides general administrative support.  Prepares and processes reports, documents, invoices, expenses and correspondence
• Maintains employee and assists with internal and external audit requests (HR, Payroll etc.)
• Acts as first point of employees and addresses HR queries regarding paid leave, benefits and other company policies.
• Must demonstrate the ability to maintain confidentiality on all employee issues
• Prepares documentation and updates systems needed for salary adjustments, new hires, changes in status, terminations, etc.
• Supports learning and development by coordinating and scheduling various training programs including EEO, Code of Conduct, and Field Management training.  Tracks and files training documentation
• Assists in payroll preparation
• Consults with Regional and Corporate HR clarify legal issues related to terminations, employee conduct, policy implementation, etc., and develops solutions

• Participates in recruitment efforts for exempt and non-exempt personnel (excluding managerial levels and above)
• Coordinates interview schedules
• Coordinates pre-employment tests, conducts reference checks
• Posts position vacancies on company website
• Coordinates new employee on-boarding
• Ensures unit is following company polices on drug testing, I-9s, and background checking

• 3 to 4 years’ experience with previous administrative experience with an HR focus
• Bilingual in Spanish
• Excellent verbal and written communication skills
• Ability to work confidentially
• Strong organizational skills and detail oriented
• Ability to build relationships and interact effectively within a multi-cultural organization
• Excellent interpersonal skills
• Computer literacy with strong working knowledge of Microsoft Office programs including Excel,  PowerPoint, Outlook and Visio Org Chart

• Knowledgeable about labor laws, rules, regulations, policies and procedures and general human resource subject matter topics, preferred
• Payroll experience

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace