Accounts Payable Specialist I

SUMMARY

Bering Straits Native Corporation (BSNC) is an Alaskan Native owned corporation. BSNC is seeking a full-time Accounts Payable Specialist I.  Duties include, preparing, processing, and administering invoices for multiple subsidiaries. Accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for Bering Straits Native Corporation and Its Subsidiaries. Supervision of the position is exercised by the Accounts Payable Manager.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. Review invoices and check requests for accuracy and completeness.

• Assemble documents for computer input, verifying accuracy of itemized charges, accounts numbers, total costs and obtain required approvals.
• Verify that transactions comply with financial policies and procedures
• Enter invoices into the accounting system for multiple companies.
• Prepare and process accounts payable checks and ACH payments.
• Ensure timely payments of vendor invoices and expense reimbursements.
• Review vendor statements, invoices, investigate and resolve discrepancies.
• Reconcile and process expense reports and company credit card statements.
• Responds to vendor questions, inquiries and reconciliations.
• Provides accounts payable services to staff, projects and vendors.
• Assist in month end closing process.
• Performs other related tasks as may be assigned by the AP Manager and/or Controller.

 

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications

• High school diploma or equivalent.
• At least one (1) year full time accounts payable specific work experience in a high-volume environment.
• Ten key by touch.
• Ability to meet weekly deadlines.
• Ability to balance multiple competing priorities under deadlines.
• Good organizational and time management skills.
• Good interpersonal skills and able to work in a team environment.
• Dependable and punctual.
• Current experience processing accounts payable preferably in government contracting, and multi company environment.
• Costpoint experience or similar system.

 

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of administrative and clerical procedures and systems such as Microsoft products, word processing, managing paper and electronic files and records, designing forms, and other office procedures and terminology.
• Managing one's own time.
• Using computers and computer system software to enter data, or process information.
• The ability to communicate information and ideas in writing so others will understand
• Using computers and computer system software to enter data, or process information.
• The ability to communicate information and ideas in writing so others will understand

 

Preferred

• Moderate level of computer skills required including proficiency using Microsoft Office programs such as Teams and email system.
• Current experience processing accounts payable in government contracting, and multi company environment.
• Experience with CostPoint Accounts Payable system
• Experience with Sharepoint or other AP invoice routing system.

 

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Empl