Administrative Assistant

Administrative Assistant

Chubb is currently seeking an Administrative Assistant in Philadelphia, PA. to provide administrative assistance and office support to the Credit Management department.

Key Responsibilities:
 

• Maintain calendars and schedules on a daily basis for senior management.
• Make travel arrangements for senior management and staff utilizing company platforms and third-party providers in compliance with approved travel policies (train, airfare, hotel, and car reservations both domestic and international as required).
• Process travel expenses for senior management and staff.
• Arrange meetings, conferences, and video calls internally and externally.
• Assist SVP Credit Management with prioritization, scheduling, and elevation of critical issues and items.
• Assist with the preparation of presentation materials for a variety of internal and external meetings, training sessions, etc.
• Maintain logs of department meetings and conference calls.
• Maintain subscriptions for various credit related data sources and outlets.
• Monitor and report on monthly expenses including researching unusual items as necessary, as well as assisting with expense planning/forecasting processes.
• Utilize Human Resources platforms and tools to assist with department onboarding and offboarding tasks.
• Track Paid Time Off days for department with periodic reporting.
• Circulate and distribute critical correspondence as necessary, follow-up to ensure documents are signed if/when required, and filed accordingly.
• Manage sensitive documents and mailings as needed.
• Maintain department and matrix reporting organizational charts.
• Assist with updating and filing audit and compliance items as needed.
• Complete ad hoc projects and duties as assigned.

Qualifications:

• Strong written and verbal communication and interpersonal skills, and professional telephone etiquette.
• Strong prioritization, organizational, and coordination skills.
• Enthusiastic self-starter with integrity and dedication.
• Detail orientation with ability to be flexible, multi-task, and complete tasks efficiently and accurately.
• Capable of working independently as well as within team settings.
• Ability to recognize and manage sensitive data, documents, and issues and maintain confidentiality.
• Proficient with Microsoft Office Suite, Outlook, and Webex as well as ability to navigate organizational systems, databases, and other applications, as necessary.

 

Education and Experience:

• Minimum of 3 years of administrative assistant experience preferred.
• High School diploma required. College degree preferred.

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.