Closing Date:

Jun 14, 2024

Posting comes off at 12:00AM on the closing date, with the competition closing at 11:59pm the day prior.

Salary Range:

$77,904.57 - $91,652.44

Job Description

Effective immediately to May 10, 2025, subject to the return of incumbent.

Reporting to the Director, Financial Services, and as part of the Financial Services Division, the incumbent participates in the coordination and performance of a variety of processes and projects within the Financial Services Division. The incumbent is responsible for assisting and coordinating the needs of the Division Director and Managers.

The incumbent works with both internal and external stakeholders to implement solutions, generate reports, apply process improvements and establish on-going support.

Duties Include:

• Assists with the preparation of the Financial Plan by facilitating the annual budget survey, maintaining the training manual for staff, scheduling training and budget meetings, creating the annual financial plan document for Council and the City website.
• During annual budget process, responsible for maintaining user access and security controls in Questica, inputting and reconciling information related to capital projects, downloading reports for the Financial Plan, adding activity codes for projects, and promoting and demoting department budgets as needed.
• Assists with the preparation of the Annual Report including creating the design, gathering and compiling information from other departments, and creating the report for the City website, all in time for the Annual General Meeting.
• Assists with the coordination of procurement processes including; contract administration, bid documents, vendor qualifications, template management, correspondence and insurance requirements.
• Assists with coordinating Council Discretionary Grants, Permissive Tax Exemptions, Employee Loan Program and other one-time projects.
• Administrator for City MasterCard’s including maintaining cardholder access, transaction security controls and online portal.
• Acts as key liaison for liability and legal claims received by the City, tracking claims and coordinating the flow of information between City staff, Claimants, and the Municipal Insurance Association.
• Coordinates and assists in the development, compilation and design of a variety of other published materials including the annual tax insert, pdf templates for data input and other documents, as required.
• Acts as a project coordinator for one-time projects as assigned by Director, Financial Services utilizing project management methodologies.
• Makes ongoing recommendations for Division process improvements and efficiencies to maximize use of computer tools.
• Provides administrative support to Financial Services including overseeing the Division’s records and retention system, determining appropriate records management processes, maintaining content on the City website and intranet, preparing reports, agendas, minutes, presentations, procedural manuals and other correspondence as required.
• Assigns and reviews work of divisional CUPE staff who provide administrative support to the Financial Services Division, as required.
• Performs other related duties as assigned.
• All persons employed by the City of Vernon will be required to assist the City in providing emergency services.  Duties assigned during an emergency may differ from regular duties.

Required Education and Experience:

• A minimum of two (2) years’ post-secondary education in a related discipline, such as Commerce or Business Administration.
• Minimum of three (3) years’ recent, related experience supporting annual financial processes and projects in Municipal Government.
• Formal training in project management methodologies, preferable consistent with those provided by PMI (Project Management Institute).
• A combination of related education and experience may be considered.

Required Knowledge, Skills and Abilities:

• Demonstrated knowledge of project management methodologies and standards similar to those identified in the Project Management Body of Knowledge (PMBOK) guide.
• Demonstrated ability to independently coordinate projects to achieve stated outcomes using standard methodologies recommended for Project Management.
• Ability to work with minimum direction under pressure, coordinate a variety of responsibilities under time constraints, maintain a high level of attention to detail and prioritize deadlines appropriately.
• Demonstrated ability to deal effectively and tactfully with a wide variety of internal and external contacts, maintaining cooperative working relationships and recognize customers in a highly emotional state and use conf