Executive Assistant - (ZR_28894_JOB)

This is a remote position.

Schedule:

• 20 hours per week
• Flexible scheduling within Eastern Standard Time business hours (7 AM - 7 PM EST)

Client Timezone: Eastern Standard Time

• Design and schedule 2–3 social media posts per week using Canva across Facebook, Instagram, and LinkedIn.

• Edit and upload 2 YouTube videos per week, including titles, descriptions, and SEO tags.

• Create short-form clips (Reels or Shorts) and thumbnails for each video.

• Upload and format 5–7 blog posts weekly, optimizing for SEO and readability.

• Assist in preparing and scheduling newsletters through CRM software.

Admin & Operations

• Monitor and organize email inbox daily, drafting responses and managing scheduling.

• Maintain task lists, project updates, and SOPs in ClickUp.

• Organize files and ensure consistent folder structures across Google Drive and internal systems.

• Support in documentation, report creation, and process optimization.

Client & Community Support

• Follow up with clients to confirm session preparation and deliverables.

• Support client accountability tracking and coordinate with leadership on updates.

• Engage with the online member community — welcoming new members, promoting discussions, and sharing resources.

Reporting & Insights

• Compile weekly reports on content performance, engagement, and lead activity.

• Generate summaries of CRM and automation data to identify trends and improvements.

• Maintain content and template libraries, ensuring brand consistency.

Project Support

• Assist in developing digital tools, templates, and online course materials.

• Participate in quarterly planning by organizing strategic documents and initiatives

Requirements

• 2+ years of experience as an Executive Assistant, Marketing Assistant, or similar role.

• Excellent communication, organization, and time-management skills.

• Proficiency with Google Workspace, ClickUp (or other project management tools), and Canva.

• Experience with CRM platforms such as Go High Level is an advantage.

• Video editing experience using DaVinci Resolve, CapCut, or similar software.

• Basic knowledge of SEO, content scheduling, and analytics reporting.

• Strong attention to detail, initiative, and ability to work independently.

Benefits