Executive Assistant

Autocar, LLC, a manufacturer of severe-duty vocational trucks carrying the first specialized truck brand in North America, is the only American-owned and operated original equipment manufacturer (OEM) of trucks. Autocar’s severe-duty vocational trucks provide customers with the perfect tool for their jobs with the most uptime, support, and impact on their bottom line. Autocar collaborates with customers to build trucks to their exact specifications and needs. Autocar’s purpose-built severe-duty refuse truck lines include the Class 6-8 ACMD cabover, Class 8 ACX cabover and the DC-64 Class 8 conventional cab. Autocar recognizes that performance and uptime are everything and offers every customer 24/7 access to its ALWAYS UP® direct factory support center staffed by expert technicians who engineer and build Autocar’s trucks. Autocar promises to provide trucks that deliver the best value, provide the best service, and provide a complete solution for customers’ needs.

Job Overview:

The Executive Assistant provides experienced, detail-oriented, deadline-driven administrative support and coordination for 2 members of the Birmingham management team. The position requires an organized, politely assertive, articulate professional who can interact effectively with the management team and other executives and work collaboratively with their colleagues. The position requires clarity of thought, exemplary communication skills and tactfulness, superior organizational skills, ability to be discreet, ability to manage complex and competing priorities, attention to detail, strong customer service orientation, strong character, and flexibility. The ideal person for the job is someone who responds positively to work challenges and proactively solves problems

Essential Job Responsibilities:

• Calendar Management: Manage all aspects of President’s calendar for internal and external meetings, with particular attention to the details of the President’s schedule. Assist in coordinating schedules for candidate interviews. This requires initiative and appropriate discretion with the management team and business colleagues and requires careful tracking of commitments, prioritizing business requests, and accommodating daily changes to the schedule. The objective is to keep the management team on track during competing demands and shifting priorities.
• Travel Management: Air and ground transportation and complex logistics, hotel accommodations, and client meeting agendas. This requires detailed knowledge of meeting and accommodation locations and travel times as well as the management team’s preferences and expectations.
• Meeting Management: Coordinate management team meetings, including communications, material development, meeting planning, reserving meeting space, and post-meeting follow up review. Pick up/ prepare lunch and/or plan luncheons.
• Serve as back-up to the receptionist: Answer, screen, and route incoming calls for the office. Greeting visitors and direct identified employees to escort visitors into the building, sign for deliveries,
• Correspondence and Documents: Support through drafting, proofing, and/or editing confidential correspondence as needed.
• Office Management: Maintain inventory of office supplies and breakroom supplies.

Essential Skills and Experience:

Education and Experience

• Bachelor’s Degree
• 6+ years of experience in providing senior administrative support to C-level executive(s) is required.

 Skills

• Demonstrated organizational and