Sr. Administrative Assistant - Ortho/Ortho Trauma - FT Days

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Orthopaedics Team 40

Job Summary:

Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

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Department/Unit Summary:

The environment on the Orthopaedic and Surgical unit, also known as Ortho/Ortho Trauma, is fast-paced, challenging, and a place to learn and grow.

We care for adult patients ranging from teenagers to geriatrics who are being treated for elective procedures such as total joint replacement, bone, and soft tissue tumor resections.  In addition, we care for surgical weight loss patients, as well as Ortho trauma patients with various fractures and injuries from traumatic events (car accidents, ATV accidents, falls, violent crimes, etc.). 

Our patients are unique because they may have a very short length of stay. The majority of our patients are discharged home and with the Ortho Trauma population, it is often the first time they have ever been in the hospital.

One of the perks of working on my unit is the varying dynamics between our unique patient population. Some of our patients have been waiting for months to have their new knee or hip and cannot wait to return to doing things they enjoy in life, while our Ortho Trauma patient population is experiencing the hospital setting for the first time. Our patients generally have a very short stay in the hospital, ranging from 1-3 days and many are discharged to home when they leave us.

Shift:

Monday - Friday 7 am - 3:30 pm or 8 am - 4:30 pm

** It's important that all candidates, internal or external, please upload an updated resume that includes the start and end dates (month & year) of any relevant positions you have held. Your resume should be in a Word or PDF format.

KEY RESPONSIBILITIES
• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
• Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support ea