Executive Assistant to the CFO & SF Office Lead

Skye Bioscience takes pride in fostering a welcoming and inclusive community of passionate biotech enthusiasts who are united by their commitment to scientific excellence. Our workplace culture is built on fundamental values that guide everything we do: we champion supportive collaboration that enables breakthrough innovations, demonstrate purposeful and authentic passion in our pursuit of solutions, uphold unwavering integrity in all our actions, embrace personal and collective accountability, and maintain the highest quality standards in our research and development processes. These principles form the foundation of our approach to advancing therapeutic solutions and improving patient outcomes. 

The EA to the CFO & SF Office Lead will report directly to the Chief Financial Officer (CFO) while overseeing the San Francisco office operations and provide high-level administrative support to the department heads, reporting to the CFO. This role is essential in ensuring seamless daily office operations, coordinating the CFO’s schedule with other executive team members' schedules and driving organizational excellence. The ideal candidate will have strong organizational and administrative skills, is a proactive thinker, and has excellent communication and interpersonal skills.  

We're seeking a dynamic problem-solver who thrives on anticipating needs and proactively tackling challenges before they arise. This role requires someone who can multi-task and prioritize with ease while implementing innovative solutions that improve processes to help scale the organization.  

Key Responsibilities: 

Executive and Finance Team Support (60%)  

• Provide comprehensive support to the CFO 

• Manage complex calendars, coordinate high-level meetings, and handle sensitive communications 

• Assist with the preparation (formatting and proofing) of executive presentations and reports 

• Coordinate CFO travel arrangements 

• Assist with expense management 

• Provide support related to monthly and weekly team meetings, including rolling forward of agendas, note-taking, and management of action items in the Company’s project management system.  

• Assist the legal and finance team with SEC filing administration in Workiva, including process management, file organization, proof-reading and administration.

  Office Operations (30%)  

• Oversee daily office operations and manage vendor relationships 

• Coordinate facility maintenance, space planning, and office improvements 

• Liase with CFO on the facilities budget and expenses 

• Ensure smooth operation of office services including catering, security, and maintenance 

  Strategic Project Management (10%) 

• Lead special projects and initiatives as assigned by the CFO 

• Optimize operational processes and systems 

• Collaborate with the San Diego EA and HR to organize company-wide planning logistics for team offsites  

Required Qualifications: 

• 8+ years of combined experience in executive support and office management 

• Proven track record of supporting C-level executives 

• Strong project management and problem-solving abilities 

• Advanced proficiency in Microsoft Office Suite (including PowerPoint) and strong technological intuition.  

• Bachelor's degree in business administration or related field 

• Exceptional communication and interpersonal skills 

• Experience managing vendor relationships and contracts 

• Ability to maintain strict confidentiality and exercise discretion 

Actual base salary for this role will take into consideration factors such as relevant experience, skills and qualifications for the role. Skye currently offers health benefits for eligible employees.

You must be authorized to work in the United States (required)

As an equal opportunity employer Stronghold does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, marital status, religion, national origin, ancestry, age, disability, military or veteran status,