Senior Administrative Assistant

Job Description

We are currently recruiting for a Senior Administrative Assistant to support an AVP and Executive Director within IT Risk Management and Security.

Primary Responsibilities:

• Advanced administrative/clerical tasks within IT Risk Management and Security.
• Communicate effectively with executive level administration as well as internal and external resources.
• Partner with external resources to align schedules, distribute communications and assist with onboarding as needed.
• Demonstrate high attention to detail, prioritization of work, and management of deliverables and follow-ups with little supervision.
• Support the use of Microsoft Teams for internal team collaboration and communication.
• Manage calendars, including scheduling/planning of meetings; coordinate and schedule complex multi-leg and international travel arrangements. Proactively review executive calendar to identify and communicate conflicts.
• Complete complex/international travel expense reports in a timely fashion.
• Assist with interview scheduling and on-boarding of new hires.
• Occasionally produce/complete various work assignments requiring advanced analytical abilities, independent judgment, creativity, and problem-solving skills.
• Coordinate special projects.

Education Minimum Requirement:

• Required: High School Diploma
• Preferred: Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

• Minimum of (8) years Administrative Assistant experience.
• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).
• Must be able to work under pressure and maintain a high level of confidentiality.
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.
• Ariba/Concur experience processing: Expense Reports; Purchase Orders and Payment Requests
• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.
• Demonstrated experience with processing of Visas/Passports.
• Documented experience as a strong performer in current and past positions.
• Ability to multitask and prioritize assignments.
• Experience with event planning and coordination.
• Extraordinary attention to detail.
• Outstanding communication and people skills.

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$78,700 - $123,800.

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with