Accounts Payable Specialist

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Job Description Summary:

This position is necessary to ensure that supplier payments are made timely, accurately and in compliance with internal quality controls as well as governmental regulations. This position will effectively facilitate supplier payments and provide excellent customer service. The AP Specialist must have functional knowledge of supply chain operations as they relate to transactional invoice processing. The AP Specialist will be accountable for day to day operations and will work with the AP analyst on more complex invoice issues that otherwise may have prevented timely payment in order to prevent credit holds that may have impact to patient care.

Responsibilities And Duties:

1. 30%
Processes invoices by using eForm template or keying directly into PeopleSoft ERP ensuring accuracy of purchase order information, dollar amounts and vendor name/address. Effectively prioritizes daily invoice volume to triage critical payments that could have patient care or financial impact. Processing of supplier invoices involves appropriate allocation related to over 2 8 active financial operating units across the enterprise amounting to over $ 1 billion in annual spend. 2.
30%
Provides excellent customer service to internal associates/departments that have questions or need guidance on invoice processing; effectively answer supplier inquiries; 3.
20%
Manages all invoices on hold for approval or goods in dispute to provide timely follow up & assists AP analyst with resolution if issue is complex 4.
20%
Assists AP analyst in resolving invoices that have quality errors from Recycle and Quick queues to ensure they can be accurately posted in PeopleSoft ERP in order to have expense recognized in proper budget period. The major duties, responsibilities and listed above are not intended to be all-inclusive of the duties, responsibilities and to be performed by employees in this job. Employee is expected to all perform other duties as requested by supervisor.

Minimum Qualifications:

High School or GED (Required)

Additional Job Description:

1 year related Experience Proficient with Excel and Microsoft Office products; Knowledge of accounting principles, internal control procedures, industry standards related to compliance to governmental regulations; demonstrated ability to prioritize competing initiatives, organize multiple tasks, and successfully manage change in a rapidly growing environment. Minimum of 1 year of accounts payable or receivable Experience