(Temporary) Employee Services Compliance Specialist

This is a temporary role, supporting Aspire's Human Resources team.  This position is located in Oakland, CA.

The Employee Services Compliance Specialist is a critical role that will work closely as an integral part of the Employee Services team to provide support, with a specific focus on day-to-day operations within the team. The Specialist will manage a series of compliance support tasks, verify employment, oversee teacher residents, and support legal requests.

• Work with the Employee Services team to ensure the teams’ priorities, initiatives and goals are met.
• Manage, initiate and drive processing New Teacher Residents full cycle, including sending onboarding, overseeing compliance, and on/off boarding.
• Manage, initiate and drive SafeSchools manage deployment on a yearly basis, reporting, compliance and support with inquiries.
• Collaborate with the Employee Services team to update MyAspire intranet.
• Manage all aspects of compliance

1. TB for existing hires. Ensure that data is being reviewed on a monthly basis to ensure that compliance is met, specifically TB expiration. 
2. Quarterly audits to confirm I-9 verifications are complete for new hires. 
3. As a custodian of record ensure that subsequent arrests are being reviewed by the Director of Employee Services, Employee Services Managers, and Legal with urgency and timely. 
4. Maintain the DOJ billing processing and reporting.
5. Maintain the DOJ/TB clearances for volunteers and contractors.
6. Manage Audits, including generating data and reports.
7. Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices. 

• Support the Employee Services Managers with Tuition Reimbursement when needed – entering for processing and communicating with teammates if follow up is needed.
• Support the Analyst with Onboarding during the summer season or when needed .
• Verification of employment, including loan forgiveness, income request from lenders, district requests
• EDD – managing EDD files and claims
• Manage, initiate and drive the process for Reasonable Assurance, working with our school Business Managers, Principals and Employee Relations.
• Vaccination Records 

1. Zendesk: Answers HR emails and route emails accordingly.

1. Maintain and support audits of personnel files/payroll files, records and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.
2. Invoice Employees returning from Leaves.

• High level of flexibility and professionalism 
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines
• Excellent written and verbal communication skills

• Excellent attention to detail and organization
• Process oriented and driven 

• Excellent analytical skills and have the ability to assimilate information quickly
• Ability to think strategically and tactically
• Ability to work both individually and in a team environment
• Working knowledge of Excel, Word and Outlook
• Outstanding customer service skills
• Excellent communication and organizational skills 
• Ability to be proactive and take initiative within their own work
• Proficient in Microsoft Office Tools, specifically Outlook, Powerpoint, Word, Excel and OneNotes
• Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
• Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, s