Sr Contract Administrator (6014)

 

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The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth largest transportation system in the United States, with a vast network of fixed route services including bus, subway/elevated, trackless trolley, light rail, and commuter rail serving a 2,200 square mile service region. SEPTA has become an integral force in the economic success of the Philadelphia region, providing an efficient and reliable source of transportation. 

 

We are seeking candidates for the position of Sr Contract Administrator (6014) in the Procurement & Supply Chain Management.   

 

 

Opening Date: 4/16/2025

Closing Date: 5/2/2025

 

Job Grade: SAM 41

Salary Range: $89,908.00 - $112,398.00

       

OVERALL DESCRIPTION

Performs “cradle to grave” purchasing and contract administration functions which requires Pre- and Post-award contract administration for various goods and services including technical, professional, construction, or vehicles/special/architectural and engineering services. Functioning as a seasoned procurement professional, will typically be assigned larger and more complex and/or visible procurement assignments which require post-award contract administration, in addition to handling lower value and less complex routine purchases, all under limited supervision and guidance. The Senior Contract Administrator is required to assist with the work assignment and training of new and Junior Contract Administrators.

SPECIFIC RESPONSIBILITIES

• Working under limited supervision, performs procurement and contract administration of various goods and services, of varying complexity and value, up to multi-million dollar long-term, construction, vehicle, professional, and special contract services.
• Perform Purchasing and Administration duties in accordance with SEPTA, State, Local and Federal Requirements.
• Assists with the work assignment, oversight, follow-up, support and training of new and junior Contract Administrators.
• Concurrently works on numerous procurements in various stages of the purchasing cycle as follows: Pre-Solicitation, Active Solicitation, Award, and Post-Award.
• Prepares procurement solicitation documents, actively participates in the formation of project-specific solicitation documents relative to terms, conditions, and time schedules and prepares staff summaries.
• Understands and effectively utilizes various contracting methods and types, and trains and directs new and junior Contract Administrators on the same.
• Develops and issues Invitations for Bid (IFB), Requests for Proposal (RFP), and Requests for Quotes (RFQ).
• Understands and appropriately applies the following pricing structures: Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF), Finance, Design Build Operate & Maintain, Percent of Cost Savings, Fixed Price with escalation, de-escalation, Blanket/ Requirements, and Time & Material.
• Prepare procurement summary memos for proper approval-authority capturing price and cost variances and reconciliation of estimates, and negotiations and analysis of cost/price expense pools, labor rates, economic and market conditions, inflation, overhead, and fee.
• Conducts Industry Reviews, coordinates review of, and recommends changes and improvements to, specifications; assists in developing pricing sheets, evaluation criteria; contract terms and conditions, establishes and maintains procurement action plans.
• Reviews all procurements created prior to issuance and all addenda during the open solicitation period to identify ambiguous or unclear requirements to avoid potential changes and claims.
• Conducts pre-bid and pre-proposal conferences, including site visits when applicable, and  pre-construction meetings for assigned projects.
• Conducts and monitors procurement activities in accordance with QA/QC processes and the procurement schedules. Maintains system to evaluate and monitor contractual performance related to such areas as delivery, progress payments, and schedule adherence. Maintains appropriate documentation in procurement files in accordance with Circular 42210.F and FTA’s Best Practices.
• Facilitates the evaluation process; tabulates score sheets; conducts cost/price analysis; negotiates pricing/costs and overhead; direct and indirect cost, fees, terms and conditions in assigned projects.
• Conducts responsiveness and responsibility reviews; conducts financial review; prepares procurement summary memo; recommends award.

SPECIFIC RESPONSIBILITIES CONT'D

• Serves in a lead role while coordinating activities with