Project Manager

Job Description:

SUMMARY

Assists in keeping engineering projects accurate in the ERP system. Assists other manufacturing engineers as well as production in developing, transitioning, proving out and executing projects by performing the following duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Oracle Administration - Engineering:

• Maintains Master Project Data and Assigns new Project Numbers
• Creates/Builds new projects in Oracle Projects Modules.
• Enters WBS information into Oracle Project Module with detailed tasked information.Associates task with Contract.
• Occasionally enters contracts into Oracle (fully trained) and completes the steps through to Order Acknowledgement.
• Creates Billing Events into Oracle for Contracts for proper accounting of Invoicing and Revenue
• Paper copy of engineering project packet is filed by Salesforce number. Assures the proper information is contained in the packet.
• Manages backend process ofengineering shipments from Oracle
  • Creates Packing Slip
  • Amend Contract with Ship Date/Tracking Number
  • Completes Events
  • Sends Invoice to Accounts Receivable (AR)
• Creates weekly Open Order Reports from Oracle that are organized by engineering group. These reports are forwarded by e-mail to the engineers and technicians. Assists with updating orders weekly in Oracle.

2. Project Engineering and Engineering Materials Support

• Files PIA’s, Quotes, Purchase Orders as required
• Issues Project Number for all Boyd Sites as needed

Takes customer information given to her from sales and issues a project number. Sends the project number in an e-mail to all people involved in the project. Sends a note to IT to create the project folder.

• Assist Engineers when needed for placing PO Requisitions for materials from suppliers.
• Assures critical information for “new” projects is entered in Global Engineering Project List before new project number is issued to engineer (customer, description, product type, industry, annual rev potential,SF opportunity number (for external projects)
• Aid in and lead transitions from engineering to production using standard operating procedures.
• Process/Product improvements: General understanding of manufacturing efficiency (Lean practices) to be able to analyze and plan workflow, space requirements, and equipment layout.
• Creating and leading continuous improvement opportunities to aid in meeting the yearly company goals.
• Solid Modeling: Assist with designing fixturing and tooling with an approved solid modeling program and creating properly dimensioned drawings to geometric dimensioning and tolerancing (GD&T) standards (ANSI/ASME Y14.5M-1994).
• The engineer will be expected to advance their skill level to average and/or proficient. 1-2 years of SolidWorks is preferred.
• Technical Writing, Reporting & Data Analysis: Spearhead writing and presenting technical reports. Creation and implementation of procedures for use by other engineering or management personnel. The development of good writing skills is essential.

3. Hosted Customer Visits:

• Orders Lunches in advance of the customer meetings and prepares the food table the day of the meeting. This includes preparing the Coffee Station in the conference room.
• Stocks and maintains the drinks in the refrigerator.
• Stocks eating utensils, plates, napkins, etc.

4. Office Supplies and Other:

• Orders and maintains office supplies.
• Stocks Heat Pipe Demo Kits and keeps inventory
• Manages Public Relations Email folder

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Data collection and analysis experience is required. 2-3 years of LabVIEW is preferred. Presentation Skills: Assist with preparing and presenting technical presentations and briefings. Demonstration of the ability to create professional presentations and present them with confidence is an important skill for advancement. Sales Support: Supports sales through proposal writing, conducting analysis, and generating solutions to customers’ requirements, preparing datasheets, customer visits, and preparing cost/bid support information.

Education and/or Experience: High School Diploma or 2 year associate degree from an accredited Trade School, College or University with a minimum of 4 years related experience.