About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

The Executive Assistant / Office Manager provides administrative support in a variety of functions to the Global CISO, North American Chief Technology Officer, Construction and Marketing Executives along with others from the Executive Leadership team members as needed in addition to providing the care and feeding for the Virginia flag ship office! Focusing on increasing the efficiency and speed of each department this Executive Assistant will review, prioritize, direct and delegate a wide variety of sophisticated and confidential requests that are presented to the executive for consideration. The Executive Assistant will need to summarize, prioritize and research information in a concise manner and usable format for the executive to review. This position will require the Executive Assistant to responds to, or route, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. May create, or coordinate, reports, charts, budgets and other presentation materials for the executive. Will coordinate high-level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Will learn to have broad knowledge and full understanding of the Company's operations, procedures and objectives. Will contribute to moderately sophisticated aspects of any project assigned. In addition to executive support, the Executive Assistant / Office Manager will be directly responsible for the day-to-day office management of the Virginia office, partnering with the Site Operations team, ensuring that all team members in the VA office have a phenomenal work environment. An ideal candidate for this position is efficient, energetic, thorough, and a problem solver. Must be comfortable working with a wide range of partners, from our Executive Leadership on down. Position requires integrity, objectivity, promptness and the ability to stay organized and work flexibly in a fast-paced environment. Projecting a positive, confident attitude, with strong customer service skills, will be essential to success!

Essential Job Functions

• Daily management and administrative support for the Global CISO and North American CTO, Construction and Marketing Executives

• Coordination of Executive

• Travel

• Schedule/Calendar

• Meeting organization and support logistics

• Event planning (i.e. offsite events, customer meetings, & board meetings)

• Expense report preparation

• Office management, including new employee coordination, ordering supplies & meals, greeting visitors

• Project management, requiring independent discretion and decision making, without close supervision, as our executive team members are often traveling

• Logistics management of employee holiday events, customer appreciation events, industry events, office lunch events, etc.

• Uses discretion, judgment, and knowledge of organization to facilitate the executive's activities

Duties

• Scheduling, including meal ordering, when appropriate

• Maintain inventory of office supplies, food and beverages

• Conference room management & coordination

• Plan virtual and in-person gatherings/activities

• Shipping & receiving documents and packages

• Vendor management

• Provide access and support for visitors & customers

• Office reception & customer service

• Miscellaneous projects and duties as assigned

Job Requirements

• Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred

• 4+ years of experience in an administrative, organizational, or other thorough function, as an Office Manager or Executive Assistant

• Highly organized, energetic and a fast learner

• Experience maintaining confidential information

• Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking

• Experience with