Medical Records Coordinator-Selikoff Centers for Occupational Health-Suffern, NY

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities: 

The Medical Records Coordinator performs a variety of clerical duties involved in maintaining patient medical records include filing, retrieving and distributing medical records, loose notes and reports and maintaining associated logs and records in accordance with established priorities and procedures. This position will report to the Suffern clinic. 

• Coordinates and participates in scanning of medical records for off-site practices.
• Coordinates and participates in purge and inventory required for storage of charts in off-site location.
• Compiles and maintains medical records of patients to document condition and treatment and to provide data for research studies.
• Compiles medical care and census data for statistical reports on diseases treated, surgery performed, and use of hospital beds.
• Ensures all medical files are complete and includes such documents as dictations, laboratory and pathology reports, operative reports and notes, discharge summaries, copies of insurance cards, demographic information and insurance authorizations.
• Receives all requests for medical records; sorts requests according to predetermined priorities. Provides routine information of a general nature such as admission or discharge dates and medical record locations to authorized requestors.
• Prepares and ensures all charts are pulled in advance of request date and prepared for provider use; continually check to ensure add-on information and/or documents are captured.
• Receives all request for medical records. Assists in the retrieval and copying of medical information from patient medical records to answer authorized requests in support of patient care activities, patient account settlements and third party sponsorship; documents patient records appropriately.
• Ensures charts are returned and filed at the end of each day.
• Ensures coverage is provided for the Medical Records area at all times.
• Responsible for creation and edits of all office forms.
• Performs other related duties.

• High School Diploma or GED.
• 6 months clerical and/or general office experience; knowledge of medical terminology preferred.

 

 

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of