Assistant Dean/Academic Finance Business Partner

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Assistant Dean/Academic Finance Business Partner

The Assistant Dean/Finance Business Partner serves as a member of the Religious Education leadership team, provides finance counsel to the unit leadership, faculty, and staff, manages and is responsible for all finance functions and business processes occurring in the college, and serves as the unit’s assistant dean under the direction of the dean, reporting to the dean. The position receives indirect supervision from University Financial Services leadership. 
 

What you’ll do in this position:

Financial Counseling

• Actively participate in the college’s annual resource planning creation and review, provide data as needed for annual presentation, including CNA, ITD, and ITI.
• Provide regular college and department financial position updates to college leadership. May provide updates to department leadership or may oversee other dedicated financial employees providing reports to department leadership.
• Provide budgetary guidance to college leadership for the annual salary review process.
• Participate in the annual endowment distribution analysis and request process, supports college and department spending plan development, and monitors endowment spending.
• Advises and assists the Dean in distribution of available College scholarship funding to units. Supports units with scholarship distribution as needed.
• Regularly review discretionary fund balances and provide utilization suggestions to college leadership.
• Provide ad-hoc financial reports to support college leadership decision analysis. Support and advise dedicated financial employees providing reports to department leadership.
• Serve as the college’s authority on financial business processes used by the college including, expense management, procurement, budget management, financial accounting, accounts receivables and payables, business assets, gifts and endowments management, grant management, project management, and maintain written business processes.
• Participate in the University Controllers Council.
• Serve as the college’s point of contact for the Financial Services Centers of Expertise.

Accounting Leadership and Execution

• Direct or approve monthly and annual accounting activity, including variance analysis reviews, journal entry creation and approval, expense and purchase reconciliations, monthly balance sheet account reconciliation, monthly and annual financial close entries. 
• Liaison with Financial Services and college units on inventory counts within the college.
• Oversee college’s design of internal control activities and operations and evaluate effectiveness of unit internal control activities.
• Maintain an awareness of General Accepted Accounting Principles (GAAP) updates and lead the college implementation efforts, as adopted by the university.
• Lead regular budget review and update meetings with college and department leadership and prepare budget adjustments or approve budget adjustments prepared by others, as necessary.
• Provide guidance on university financial policy, GAAP, and Workday training to college financial personnel. Lead team-building efforts for college financial personnel.
• Lead the college’s financial reporting
• Oversee the college’s data gathering and reporting for experiential learning.
• Review Workday finance updates and implement new features adopted by the university to support the college.
• Manage and support other finance functions used by the college, which may include gifts, research and grants accounting, project accounting, and transaction processing.
• Oversee the tracking of college assets and coordinate reporting with University COE and IT Manager.
• Primary contact for Donor Relations