Project Information Specialist II

Company Description

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Job Description

AECOM is seeking Project Information Specialist II to be based remotely within the US.

This content management role focuses on document migration to and management within an Electronic Document Management System (EDMS, e.g. AODocs), assisting in the management of taxonomy, metadata requirements, and providing support for all central document control needs to teams using Google IP systems and database management systems.

Critical to the Role: 

• Work with key stakeholders to obtain business requirements in successful document migrations to EDMS applications

• Execute bulk data migration and metadata update projects using custom tools and applications

• Maintain data quality for existing dashboards, tools, and custom applications within EDMS applications 

Primary Responsibilities: 

• AODocs Content Management, Data Migration, & Access Management [90%]

  • Lead and coach EDMS technicians on AODocs content management, data migrations and access control in line with KM best practices

  • Conduct gPOR readiness dissemination quality checks and maintenance

  • Manage migration processes (singular and bulk)

    • Perform requirements gathering

    • Outline and obtain metadata requirements

    • Process singular/bulk document migrations

    • Perform quality checks for metadata, folder placement and workflow status

  • Manage document update processes (singular and bulk)

    • Perform requirements gathering

    • Outline and obtain metadata requirements

    • Process singular/bulk document migrations

    • Perform quality checks for metadata, folder placement and workflow status

  • Monitor and advance workflow management and release cycles

  • Create document tracking through routine and query-based methods for content alignment, quality and placement

• Quality Assurance [10%]

  • Manage and update KM Teams Historical Metadata Tracker

  • Develop and refine migration training processes, and template development

  • Support project PM in development of new process development, project development in Asana, trainings and documentation management

  • Compile and update Full Lists of gDesign documents, Doc Status and DDIs for dissemination in gPOR packages for capturing Data Center Intellectual Property Lifecycle

  • Conduct routine inspection and adjustment of AODocs documentation, folder structure and dissemination compliance

Additional Responsibilities:

• Custom Dissemination

  • Perform requirements gathering

  • Review custom dissemination requests as needed for one-off projects, revisions, and development team needs

  • Process custom dissemination requests: ensure requirements are met and requestors have access

Qualifications

Minimum Qualifications:

• Bachelors degree plus 2 years of experience with Google suite, specifically sheets and performing custom queries, and with routine data manipulation, cleansing and formatting, or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Strong communication skills, both verbal and written

• Strong attention to detail, especially with metadata and taxonomical structures

• Ability to effectively organize several projects at once within project management applications (Asana, Buganizer, Jira etc.)

• Degree or equivalent work experience in information technol