Logistics Operations & Equipment Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.  

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. 

What We Offer: 

Impact - The work you do here matters to millions.  

Growth - Philadelphia is growing, why not grow with it?  

Diversity & Inclusion - Find a career in a place where everyone belongs. 

Benefits - We care about your well-being. 

Agency Description 

The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.  

Job Description

Position Summary 

OEM is seeking a Operations and Equipment Coordinator for its Logistics Program to ensure the City of Philadelphia and regional partners maintain a high state of operational readiness through coordination, communication, and vigilance. Candidates for this position should possess a strong desire to work in a fast-paecd, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation.  

To ensure the overall readiness of the City and OEM, the Operations and Equipment Coordinator will assist in ensuring that all OEM managed equipment, supplies, facilities, and vehicles remain in a constant state of operational readiness.  This entails ensuring all resource and equipment and used and maintained in accordance with guidance of its funding source and that policies and procedures are developed, trained, and followed.  

This position is additional responsible for developing user guides and training to ensure OEM personnel are well-versed in the assembly and operations of OEM equipment. This position is also responsible for identifying and developing deployment plans for mixed inventories of OEM equipment to best support emergency response within the City of Philadelphia. Finally, this position will support the activation of OEM logistics functions during planned and unplanned events, to include the deployment and management of OEM equipment and logistics duties in the field, Emergency Operations Center, or alternate site.  

Successful candidates must be City residents within six months of hire and are required to serve as members of on-call field response teams with 24-hr response requirements during their rotation. OEM staff also periodically work during non-standard hours for extended periods of time, in austere field environments, and during activations of the Philadelphia Emergency Operations Center. This may include nighttime, weekends, holidays, and during adverse weather. A valid Pennsylvania Driver’s License is required within six months of hire.  

Essential Functions 

Under the direction of the Logistics Program Manager, the Operations and Equipment Coordinator is responsible for a range of administrative and physical activities including, but not limited to, the following: 

• Coordinate the ongoing maintenance, organization, storage, and testing of OEM equipment and facilities as required by manufacturer’s instructions and organizational policy.  

• Ensure accountability of OEM equipment by performing annual inventory and quarterly audits and ensure consistent check-in / check-out procedures. Ensure that Warehouse Asset Management system accurately reflects current inventory.  

• Develop policies, plans, and procedures for the maintenance and deployment of OEM owned equipment and vehicles and review for updates on a biennial basis.  

• Develop and document pre-deployment packs of routine assets scoped by mission type to reduce equipment deployment times in emergent circumstances.  

• Create and maintain proficiency among OEM staff in the use of commonly used OEM equipment by developing and maintaining a suite of guidebooks and training scenarios with annual reviews.  

• Coordinate and facilitate regular, on-going staff training on equipment, vehicles, and OEM